Store Keeper

Duration: One Year

The storekeeper will support the project team and procurement, logistics, and/or operations team with regular and special activities including store management, inventory management, office equipment maintenance, handling of petty cash, and keeping evidence-based records for all of the workflows under his/her responsibility.

Duties and Responsibilities:

• Ensure goods or materials received in the store are delivered as per the correct specification and be sure that due inspection is made with respective technical staff before issuing Goods receiving a voucher
• Issue goods/items upon receiving an approved store-issue voucher by prudent staff /supervisor
• Prepare bin cards for all inventories and update the moment goods are in and out on a daily basis
• Ensuring all received and issued documentation are properly kept
• Record the ins and outs of store inventories in soft copy on a timely basis
• Ensures that stores are kept clean and well organized and responsible for safeguarding the stores by locking them at all times when not used as well as cleaning the room
• Copy and maintain procurement documents properly if needed
• Receive office equipment maintenance requests and facilitate timely for appropriate fixing
• Handle petty cash replenished on monthly basis; for loading and unloading, miscellaneous purchases, office maintenance and repair payments, and monthly reconciliation of petty cash
• Ensure identification, classification, and coding of all stock items promptly and accurately and maintain an updated stores inventory record for all stock items
• Maintain the integrity and confidentiality of projects files, records, and information at all times;
• Responsible for implementing JSI’s Code of Conduct, and adhering to JSI's policies on fraud management
• Assist in maintaining and updating the Wellness Pass Activity fixed asset recording and assist to conduct year-end and other period physical counts;
• Assist in ensuring all the project Assets are tagged with Fixed Asset Numbers and reconciled with asset registration records;
• Draft regular reports such as warehouse stock reports, inventory reports, and asset lists according to Wellness Pass Activity internal templates and procedures, flagging issues and gaps as needed timely.
• Perform any other duties as required and/or assigned.

Job Requirements

Qualifications:

• Diploma or higher education in logistics, procurement, supply chain, or related field
• At least five years of relevant experience in supply chain/warehouse management, and inventory record, preferably with the NGO industry.
• Experience in handling administrative tasks, including setting up and maintaining filing systems.
• Fluency in the English language.
• Proficiency in computer software, such as Windows, Word, and Excel.
• Knowledge of computer networking systems, email systems, and the internet.
• Good communication and interpersonal skills
• Strong interest and commitment to supporting the humanitarian sector professionally.
• Female candidates are highly encouraged to apply

How to Apply

Interested and qualified applicants should follow the below instruction and apply through the online application form no later than November 16, 2022.

1. Fill out the online application form using this form: online application form Store Keeper. If you don’t fill out the online application form, your application will not be considered.
2. Submit your resume and cover letter to [email protected]
3. You must include the name of the position you are applying for in the subject line of the email. If this is not included, your application will not be considered.
4. Any application received after the closing date will not be considered.
5. Application deadline: November 16, 2022.