Procurement Coordinator

ROLE PURPOSE

The position holder will be responsible to ensure adequate and timely procurement support for the country to implement a wide variety of emergency and development programs which includes timely delivery of supplies and services, managing contracts for procurement/purchasing, market assessments and analysis, supplies costing and supplier prequalification exercise.

ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

Procurement Planning (20%)

• Compile procurement plans
• Coordinate teams:  procurement, project, Program, finance, and departments
• Ensure timely and effective procurement planning
• Prepare share updated price indexes

Sourcing: Implementations of Assigned Procurements (30%)

• Lead procurement sourcing(Tender, RFQ, Bid/quotation analysis) based on procurement plans consolidated
• Maintain supplier database/reviews
• Organize market survey
• Compile market survey data and analysis
• Follow-up the timely delivery of items and ensure payments for vendors processed
• Coordinate PR/PO – Verify PR/PO
• Understand and apply procurement procedures relevant to its level
• Supervise / support good procurement practices and procedures are applied within the Team in CO and PU

Supplier/Partner management (15%)

• Contracts follow up with Suppliers
• Contracts preparation & negotiation
• Partner supervision and relationship
• Revise supplier/partner database
• Review partner/supplier adherence to procedure & document management

Reporting, Monitoring and Tracking (15%)

• Maintains accurate and timely data entry
• Collect procurement data for monitoring and reporting
• Procurement data analysis
• Ensure timely reporting of procurement statuses to management
• Carry out Data cleansing

Team Management (10%)

• Lead, motivate, and manage staffs under supervision to fulfill their responsibilities /duties.
• Responsible for performance management of team
• Capacity building of the team

Engagement in Project Proposal Design (10%)

• Coordinate effectively with Procurement Manager in project proposal design engagements including project budgeting
• Provide all the relevant and necessary inputs to project proposals on key procurement aspects such as in feasibility of activities materials requirements, activity timelines considering supply timelines, procurement team resource requirements for the project proposal

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
• Ensures that all staff in the unit/function/department are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
• Ensures that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

Job Requirements

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Qualifications/Experience Essential:

• Education at BA Degree level or equivalent study in fields such as Procurement & Supply Chain Management, Business Administration or Logistics Management or related field of studies
• Five years of exprience
• Significant logistic experience running both emergency and development programs

Qualifications/Experience Desirable:

• Experience in preparing and submitting business cases is a plus
• ERP experience

Languages Required

• Fluency in English language is essential
• Knowledge of local languages is a desirable

How to Apply

The closing date for the application is November 20, 2022. Qualified candidates should submit their applications with the links provided below.

For internal applicants: https://performancemanager5.successfactors.eu/sf/jobreq?jobId=44623&company=PlanInt

For external applicants: https://jobs.plan-international.org/job-invite/44623/

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.

Please note that: 

• Only Shortlisted candidates will be contacted.
• We are not accepting CVs that are not sent through the indicated links.
• Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
• Female candidates are highly encouraged to Apply

More information about Plan International can be found at http://plan-international.org

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child centered community development organisation, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.