Procurement Officer

ROLE PURPOSE

The position holder will be responsible to support the program activities at the Country Office by organizing adequate acquisition of goods and services provided.

Accountabilities and MAIN WORK ACTIVITIES

Procurement Planning and Sourcing (15%)

• Stakeholder engagement in relation to procurement processes and planning
• Sourcing suppliers, assisting in managing Tenders and RFQ's
• Assist in the analysis, review, and comparison of offers
• Maintain price list

Procurement Buying (50%)

• Conduct procurement process PR/PO
• Understand and apply procurement procedures relevant to its level
• Contract negotiation
• Due Diligence/Contracts terms and conditions, delivery times are respected
• Draft Comparative Bid Analysis(CBA)
• Ensure settlement of payments in a timely manner

Supplier/Partner management (20%)

• Collect quotations based on approved PR
• Contract management
• Supplier operation reviews
• Assist in conducting appropriate market assessments upon the direction provided by line manager
• Maintain Supplier Database
• Review partner/supplier adherence to procedure & document management

Reporting, Monitoring, and Tracking (15%)

• Maintains accurate and timely data entry
• Report on the status of procurement to the line manager
• Stakeholder engagement in the delivery of goods and services
• Mediation through engagement with suppliers in case of non-delivery

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understand and put into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC).
• Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day-to-day work.
• Ensure that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

Job Requirements

Qualifications/Experience Essential:

• BA Degree or Diploma in Business Administration/logistics Management, Purchasing/Supplies Management, supply chain management, or a related field.
• 3-5 years of relevant work experience in an INGO environment, involving the procurement of both emergency and development programs
• Sound analytical and problem-solving capability;
• Ability to influence others’ behavior through effective relationship building; through current knowledge and understanding of relevant policies, frameworks etc.
• In-depth knowledge of project processes, procedures, and systems

Qualifications/Experience Desirable:

• Experience in UN Or NGO environment involving in the procurement activities
• Experience in emergency procurement is advantageous
• Supervisory experience
• ERP experience

Languages Required

• Fluency in the English language is essential
• Knowledge of local languages is a desirable

How to Apply

The closing date for the application is November 20, 2022. Qualified candidates should submit their applications with the links provided below.

For internal applicants: https://performancemanager5.successfactors.eu/sf/jobreq?jobId=45106&company=PlanInt

For external applicants: https://jobs.plan-international.org/job-invite/45106/

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.

Please note that: 

• Only Shortlisted candidates will be contacted.
• We are not accepting CVs that are not sent through the indicated links.
• Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
• Female candidates are highly encouraged to Apply

More information about Plan International can be found at http://plan-international.org

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child centered community development organisation, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.