Supply Chain Officer

• Employment Category:  H
• Reporting To: Base Manager
• Start of Contract & Duration: May 31, 2023

OVERALL PURPOSE OF THE ROLE:

The purpose of the Supply Chain Officer is to ensure the supply of required goods, services & works are delivered at the right level of quality & quantity at the right price & time from the right source.

RESPONSIBILITIES

• Implement procurement of goods, works, and services in line with the DRC’s procurement standards and systems
• Check that Purchase requests received have adequate procurement processing time based on the grant ending period, types of procurement methods to be conducted, availability of goods in the local / international Market, etc.
• Prepares the request for Quotations, organizes the TOC for bid opening, prepares comprehensive bid analysis, POs, and contract documents for procurement.
• Ensure that all procurement of goods and services are carried out with the objective of obtaining the best value for money and the best possible service to the requesters
• Ensure that goods and supplies are procured and delivered to the warehouses in line with the quantity, quality and specification stated in the Purchase requests 
• Ensure that all procured items are delivered to the warehouses and proper warehouse documents are issued
• Work in close cooperation with the Finance Department to ensure full audit compliance of all procurement activities and to guarantee total transparency and accountability including program activities from November 2020 and forward
• Conduct regular market analysis of DRC-required items and provide quarterly reports Facilitate suppliers’ payment processes and documentation for audit trails
• Ensure that all procurement and supply requirements are procured and delivered in accordance with timescales set and agreed upon with the requesting departments/projects.
• Ensure appropriate documentation, tracking, and filing of all procurement activities by following standard procedures and guidelines of DRC to ensure traceability of all documents and expenses
• Establish and maintain excellent communication links between Addis and Shire field office to ensure appropriate and regular information flow on all requests received as well as to ensure that the requesters get the right items, at the right time and at the right place
• Supplier appraisal and Vendor rating are to be undertaken periodically and recommendations are availed to the Supply Chain Team leader and Base Manager.
• Update procurement tracker weekly with respect to PR assigned
• Follow up & compile weekly perpetual updating of the Procurement tracker for the Addis Supply Chain Department.
• Prepare monthly ‘Procurement API’ detailing all procurement trackers and other relevant information and submitted to the line manager.
• Assist Program Managers in collaboration with the line manager for the planning of procurement and ensure that all required documents are forwarded by the budget holders including clear specifications, project, budget lines, and appropriate authorization
• Supports in other activities as delegated by the Base Manager & SC Team leader based at Jigjiga.

All DRC roles require the post-holder to master

DRC’s core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.  
• Collaborating: You involve relevant parties and encourage feedback.  
• Taking the lead: You take ownership and initiative while aiming for innovation.  
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.  

Job Requirements

• EXPERIENCE: 4 years of relevant experience
• Strong interpersonal and communication skills and the ability to work under pressure.
• Excellent skills in the use of computers (MS Word, Excel, Outlook).

How to Apply

Interested candidates who meet the required qualifications and experience are invited to submit an updated CV and cover letter explaining their motivation and why they are suited for the post. 

We only accept applications sent via our online-application form on https://candidate.hr-manager.net/ApplicationInit.aspx?cid=1036&ProjectId=166432&DepartmentId=19012&SkipAdvertisement=trueunder Vacancies.

Please forward the application and CV, in English through the stated website no later than December 12, 2022. 

For general information about the Danish Refugee Council, please consult www.drc.ngo

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.

Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, marital status, or other protected characteristics

We encourage only qualified Ethiopian Nationals to apply. DRC considers all applicants based on merit.