Procurement Officer-Packing Material

Purpose statement:

With the Close collaboration and consultation with procurement Specialist, will address all Procurement activities on the specific category Packing Material for Local sourcing, evaluating, appointing, offer negotiation, market surveying, contract managing, follow up demand forecasting, ordering, reordering, setting up ordering points, updating stock levels against demand, vendor management, engagement, development and budgetary control.

Duties & Responsibilities:

• Source best price with high quality goods from local market
• Source a reliable and dependable supplier for the benefit of the company,
• Source reliable service providers for external service requirements of the company’ support services,
• Track savings, zero demerge cost and nil overtime.
• Running management routine per the management routine distributed for procurement team and come up with issues/ Challenges for discussion with PM for a solution.
• Lead commercial negotiations with key suppliers, seeking lowest possible total costs, maximum service, and adherence to specifications and ensuring timely and cost-effective supply of all equipment, materials and vendor information.
• Ensure Purchase Order process with a min of 95% accuracy on info record and other data to reduce PO change and price variance,
• Monitor open PO's on a daily basis and PO clean up done on a weekly basis for all open PO's of all items dealt with,
• Ensure that all procured item deliveries get GRV'd right on time.
• Ensure all Open POs gets delivered before due date,
• Ensure to enhance the overall KPI result of Proc. only less than 5% of SAP PO changes be made,
• Follow-up timely delivery of goods and services.
• Coordinate shipment arrangements by corresponding with concerned shipping service providers.
• Check if shipping documents are fulfilled according to the purchase order.
• Fulfil necessary requirements for custom clearance.
• Compare suppliers' invoices and related documents with bids and purchase orders to verify accuracy.
• Ensure a monthly Procurement Saving tracker be updated and communicated (mandatory),
• Ensure all Open PR's are actioned timely with exact status,
• Ensure 90% of orders filled on time and in full (OTIF) to increase a monthly KPI result.
• Ensure to prepare required report and participate regularly on a weekly KPI meeting with users,
• Prepare local goods and service purchase reports and other reports on time (depending up on requirement) and submit to PM.
• Monitor Open PO's and PR's report weekly.
• Prepare bid document and bid advertisement to purchase requested items.
• Collect Performa from short listed suppliers and submit price summary for approval.
• Evaluate bidders’ financial and technical proposals and submit summary for approval.
• Compare prices, specifications, payment terms, delivery dates and fulfilment of bid requirements to determine the best bid among potential suppliers.
• Represent the company as the ‘Procurement Officer Representative’ of Repi Wilmar on Category Suppliers/Vendors.
• Manage Planning, sourcing and appointing of all inputs to the company which Repi acquires for its manufacturing and other needs.
• Make sure that PO is issued, or contractual service agreement is made with selected suppliers.
• Assure on time settlement of Documents with Finance.
• Give priority on delivery, finalize the delivery within the given time frame.
• Drive procurement process per the procurement policy and company working procedures,
• Do procurement with a high level of accountability?
• Ensuring being team-player,
• Communicate with suppliers for arrangement of visit or meeting with PM if the supplier evaluation result is low and needs a communication to rectify issues,
• Manage Procurement cost.
• Maintain minimum procurement operation.
• Devise innovative and accepted ways to ensure minimum time that floated bids stay in the procurement cycle.
• Set a standard and follow-up efficiency towards minimum response time to demand request.
• Assure minimum errors during vendor selection and sourcing.
• Maintain minimum possible price vis-a -vis quality of items or service.
• Report on and, in consultation with others, to take appropriate action for the procurement of items and services.
• Advice Procurement Specialist to take appropriate measure on
• Rate vendors periodically and give feedback on monthly department meeting.
• Act as Primary communication point from the company to the suppliers.
• Properly follow a systemic document management procedure by filing closed purchases orders based on requester PR and delivery source docs and transferred to finance for archiving.
• Maintain records to the various procurement related records of the items and services sourced and procured.
• Keep clean document of submitted PI’s and Capture all the necessary data on soft and hard copy about the particular request.
• Report weekly delivered items to Procurement specialist with enough detail.
• Updating payment status for purchases.
• Maintain up-to-dated and reconciled records of procured Materials.
• Report discrepancies and propose corrective actions to SC Manager.
• Follow strictly companies Procurement policy.
• Assure at all times integrity by following companies Ethics Policy.
• Adhere with company HR policy in all aspect.

Job Requirements

Qualifications:

• A Minimum of Diploma in Logistics and Supply Chain Management, Purchasing and Supply Chain Management, Transport Management, Business Management, Accounting or any other related field of study with a minimum of five (5) years relevant experience in FMCG industry.

Competencies:

• Negotiation ability
• Supplier relationship management
• Problem solving Skill
• Procurement management
• Job Knowledge
• Planning Skills
• Controlling Capability
• Cost Optimization
• Decision Making Skills
• Vendor Management
• Communication
• Documentation,
• Reporting Skills

How to Apply

Qualified candidates who meet the above requirements can submit their CV and cover letter through this LINK by specifying the position and JOB ID in the cover letter.