Procurement officer - supply chain

ROLE PURPOSE:

The Procurement Officer is accountable for the timely and efficient procurement of goods and supplies in accordance with timescales set and agreed with program staff and SCI systems, policies, and procedures.

KEY AREAS OF ACCOUNTABILITY:

•  Carry out all procurement and supply requirements in line with the SCI policy and procedures as well as donor procurement guidelines and government policies,
• Ensuring and facilitate procurements are carried out in a timely and transparent manner in accordance with SCI procurement policies and procedures are followed at an optimal quality/price, and that all procurement procedures are properly implemented. And ensure that SC receives quality goods and services at the most competitive prices and/or rates assigned for the procurement
• Advises staff members on specifications, prices, availability, and other procurement matters while in PR preparation
• Ensuring that purchase payment are effected timely, and goods are delivered in accordance with timescales set and agreed with program managers;
• Ensure that after-sale services are given by the suppliers, the warranty period is maintained to the advantage of SCI.
• Maintain a comprehensive central electronic register of all supply orders, area by area level, and submit a regular monthly report on the progress of these orders
• Share price index and product catalog to all field office staffs’ quarterly
• Capture all transactions on the procurement tracker and report to CO procurement focal person on a monthly basis.
• Ensure that all supplies requests from the office are planned, coordinated and facilitated, in a professional manner and following the Supply Chain and financial guidelines of SCI Ethiopia and ensure that it is done in compliance with procedures to meet donor requirements
• Ensure that all completed transactions are filed as per the standard checklist
• Compile relevant government policies, proclamations, and regulations regarding supplies, procurement, importation, Tax related issues, and others to enable SC to access the most cost-effective means and to be in line with government policies and regulations
• Conduct regular procurement needs of SCI and market analysis of these required items and provide quarterly compiled reports to the field office program operation manager.
• Ensure the effective and efficient use of all SCI resources in order to keep costs low and ensure the security of staff.
• Comply with all relevant Save the Children policies and procedures with respect to child protection, health and safety, security, equal opportunities, and other relevant policies.
• Other duties as directed by the line manager & the organization

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modeling Save the Children values.

Ambition:

• Sets ambitious and challenging goals for themselves and takes responsibility for their own personal development
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale
• Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members, and external partners and supporters
• Values diversity and different people’s perspectives, able to work cross-culturally.
• Develops and encourages new and innovative solutions
• Cuts away bureaucracy and encourages an entrepreneurial approach 
• Honest, encourages openness and transparency, builds trust and confidence
• Displays consistent excellent judgment           

Job Requirements

• University degree in purchasing and logistics and supplies management or other relevant field of study
• At least 4 years of experience working in supplies and service procurement, logistics coordination, and Administrative support functions on NGOs.
• Good interpersonal skills,
• Good written and spoken English
• Knowledge of computer word processing, access, and excel
• Commitment to and understanding of Save the Children’s aims, values, and principles.
• Knowledge of key institutional donors and their compliance requirements in respect of logistics and procurement
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching.
• Commitment to Save the Children values.
• Ability and willingness to change work practices and hours in the event of major emergencies including traveling at short notice and for extended periods of time
• A high level of computer literacy (word, excel, PPT, etc.)

Additional job responsibilities

• The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

• The role holder is required to carry out the duties in accordance with SCI’s global Diversity, Equity, and Inclusion, and Gender Equality Policies, supported by relevant procedures.
• We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
• The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.
• We offer a competitive package in the context of the sector. National Candidates Are Applicable only.
• The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
• We offer a competitive package in the context of the sector. The duty station of the position holder will be in Dire Dawa This role is offered on the basis of national terms and conditions only.

 The Organization

• We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education, and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.
• We are working towards three breakthroughs in how the world treats children by 2030
• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued

Application Information:                                                                   

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at http://www.savethechildren.net/careers

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.

How to Apply
Interested applicants who meet the MINIMUM requirements should apply using the below link: https://stcuk.taleo.net/careersection/ex/jobsearch.ftl