Procurement Officer

• Length of Contract: Indefinite. 

Main duties and responsibilities:

• Distribution of procurement documents to the supplier.
• Administrating of purchase requests
• Developing, maintaining, and verifying record management systems
• Dealing with inquiries and requests for information from both internal and external stakeholders
• Collection of quotations from suppliers and Prepare procurement contracts with vendors and maintain open lines of communications with those vendors
• Ensuring that records are easily accessible when needed for both internal and external Audits, including procurement documents, like tender, quotation, market assessment, and derogations, and Project related documents.
• Proper documentation & maintenance of procurement-related documents.
• Handling procurements related to the organization following the projects procurement plan
• Facilitate Tenders and contract approval on ELO
• Compare product deliveries with issued purchase orders and contact vendors when there are discrepancies
• Share the signed contract to logistics and user department for further delivery process
• Coordinate regular market surveys
• Managing Suppliers and Items database regularly
• Archive all procurement-related documentation
• Prepare evaluation for tenders and quotation
• Coordinate with purchase officers for evaluations of proforma’s, contract signature and payments to vendors on time.
• Facilitate field procurements
• Maintain strong working relationships with our vendors
• Coordinate derogation approval in collaboration with HQ
• tender preparation in collaboration with procurement specialist
• Handle share point updates
• Participate in a different meeting by presenting procurement department
• Do all procurement related works and others assigned by the organization

Job Requirements

• Bachelor Degree in Procurement & Contract Management, Supply Chain Management or other   related social fields of studies
• minimum of 3 years of relevant work experience in the sector, from which 1 year on a similar position
• Experience in NGO is advantageous
• Good communication, time management, work under stress and deadlines, and coordination skills
• Experience in data encoding, data analysis and report writing
• Good teamwork, negotiation and influencing skills
• Good command of MS Package (Word, Excel, PowerPoint and Outlook)
• knowledge of spoken & written Amharic and English
• 3 strong references (will be crosschecked)

How to Apply

Interested applicants for the position should fill the application form and send their CV and Cover letter as soon as possible via following the link: https://airtable.com/shr3EwiYzikzaxjvY until September 08, 2021

Should any information needed please contact using: [email protected]

Please note: PIN does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training, or any other fees).

People in Need staff are expected to perform job duties and responsibilities in accordance with the People in Need Code of conduct and key policies (available at: www.peopleinneed.cz/policies)

Women are strongly encouraged to apply.