Logistics Assistant

ACTED is looking for a professionally confident, self-motivated, experienced, and committed team player to fill the Logistics Assistant Position in Afar region, Ethiopia.

Position Profile:

Under the supervision of the Logistic Officer, this position will be responsible and for following all ACTED Logistics procedures and tasks in the Afar region to ensure compliance with ACTED FLATS procedures is in place. The position will mainly support ACTED and REACH operations on procurement, fleet management, stock, and asset management in the area of intervention.

Duties and Responsibilities Include:

Logistics:

• Carry out all necessary procurement for all ACTED and REACH projects in the Afar region and office/GH requirements based on ACTED procurement guidelines including but not limited to receiving and registering of order forms, collecting quotations, drafting procurement memos/contracts/purchase orders, and liaising with logistics officer in Addis Ababa when approval is needed
• create and update regularly the procurement folders for each ongoing program based on purchase scenarios
• Follow up on ACTED and REACH requirements for fleet needs and liaise with the suppliers to ensure that vehicles are available upon request.
• Ensure the overall compliance with transportation management, motorized assets fuel management & procedures by drafting the required documents and requesting the necessary internal approvals;
• Ensure the overall compliance with assets, properties, and premises management procedures by drafting the required documents and requesting the necessary internal approvals
• Control stock in & stock out of any office and project materials under his or any stock keepers' custody. Ensure ACTED standard procedures and documents for stock and warehouse management are used and in place.
• Prepare and share the Monthly logistic report with the logistic officer and Capital logistic department;

 Security and Safety:

• Share any security information received with the Project Manager/Security Officer/Area Coordinator
• Provide regular information and updates on access conditions to the various areas of ACTED and REACH operations
• Ensure that the safety and security standards of ACTED and REACH staff (international and local) and premises are appropriate and correspond to ACTED sphere of influence and context of operations
• Ensure high-level security of all ACTED and REACH assets, property, and resources

Protection Mainstreaming

Promoting and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, ACTED staff, partner agencies, casual laborers, etc).

Other:

Any other duties, assigned by the Line managers, required to support the running of ACTED and REACH activities

Job Requirements

• Degree/Higher Diploma preferably in Business Administration or related field and two years experience in working with International NGOs in a similar level.
• Motivated and creative approaches to work.
• Excellent interpersonal skills and demonstrated ability to establish effective and working relationships
• Excellent communication skills, personable and articulate
• Fluent in written and spoken Afaraf and English.
• Strong team player of high integrity, pleasant personality, ability to work under least supervision and meet strict deadlines.
• Computer literate and with excellent IT Knowledge.
• Demonstrated experience in overall responsibility and accountability for the logistical and administrative management of an organization;
• Good public Relations with strong negotiation skills. 

How to Apply

Qualified national persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae and cover letter as a single document i.e. with the cover letter being on the first page and the CV starting on the second page, detailing three work-related referees and contacts to [email protected] and received on or before 5.00 PM on January 15th, 2022, with the subject line â€œLogistics Assistant â€“ Afar, Ethiopia”

NB: Please do not attach any other documents while sending your applications, if required they will be requested at a later stage.

Please note that only the shortlisted candidates will be contacted.

ACTED will at no stage of the recruitment process request candidates to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitment.

ACTED is committed to protecting beneficiaries within our programs from exploitation and abuse and any kind of misconduct. ACTED has specific policies, including PSEA and Child Protection, which outline the expected behavior and the responsibility of all staff, beneficiaries, consultants, and other stakeholders and have zero tolerance towards misconduct. Any candidate offered a job with ACTED will be expected to sign ACTED’s organizational Policies and Code of Conduct as an annex to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.

ACTED is an Equal Opportunity Employer.