Senior Procurement Officer

Purpose of the Job:

To support smooth and cost-effective business operations by following and applying proper procurement procedures to procure and deliver cost-effective and quality goods and services on time.

Main Duties and Responsibilities:

• Provide guidelines and forms to user departments to prepare their annual requirements, review their purchase requests, prepare, and update the list of materials required by different departments within a specified span of time and prepare a draft consolidated procurement budget.
• Receive purchase requests from different departments and review requests to make sure that requirements or specifications are developed as complete and accurate as possible.
• Compile and categorize all purchase requisitions forms accurately and on a timely basis to ensure that all procurement requests are captured.
• Compile user specifications, prepare tender documents as per the specification, invite suppliers and compile a summary of suppliers’ bid proposals.
• Liaise with the legal department to prepare contract documents in line with contract/supplier award decision.
• Prepare and process purchase orders in accordance with specifications.
• Prepare payment documents and submit them for payment.
• Communicate any claims to suppliers to ensure substitution for or return of defective items and shortages.
• Manage all logistic and custom clearance processes.
• Coordinate receipt of procured goods and services and check received items from selected suppliers are based on the purchase order and according to specification.
• Coordinate and monitor the delivery of goods and services by suppliers, inspect and compare deliveries against specifications and purchase order to spot if there are any discrepancies.
• Maintain records of purchases, materials, and their substitutes, suppliers, supplier performance, prices, etc. to help make informed decisions over the procurement cycle.
• Prepare monthly consumption trends and stock position reports showing items, unit prices, the volume of consumption, etc., organized department, or any other relevant grouping, and submit reports to the coordinator, Procurement, for review and dissemination.
• Carry out research to develop and review the classification of procured items based on the nature of the items (availability, cost, criticality, etc.) and the list of suppliers.
• Conduct market assessment to develop a list of the price ranges for comparison. purpose.
• Keep track of the performance of key suppliers against established performance metrics.
• Carry out direct purchases within authorized limits.

Report to: Coordinator, Procurement

Duration: Open/Indefinite Contract

Salary range: Gross monthly salary of ETB 22,014.00- ETB 26,219.00 plus ETB 6,000.00 Housing allowance and ETB 1,500.00 Transport allowance, depending on candidate’s qualification, experience, and earning history

Job Requirements

Qualifications and Experience:

• BA Degree in Purchasing, Logistics and Supply Chain Management, Accounting, or related fields
• 6 years of relevant experience
• Experience and knowledge of IFMIS are required.
• Experience working with various donor-funded projects is a plus
• Computer literate
• Knowledge of Amharic is required. Knowledge of other local languages is advantageous.

How to Apply

Interested candidates should write a covering letter, explaining why they are interested in this role, why they are the right person for the job with a recent CV which should be sent to the following email address: [email protected]

Please include the name and location of the position on the subject of the email

Women candidates and candidates with disabilities are highly encouraged to apply and only short-listed candidates will be contacted for an interview and written exam.