Store Keeper

The storekeeper is responsible for all warehouse operations activities including receipt, storage, control, and issuance of supplies and equipment;  receives deliveries, coordinating stock, documenting warehouse transactions, maintaining records, and overseeing storage of fixed assets records the property of the PA; responsible for inventory maintenance for ER programs and does related work as required. He/She is responsible for storing, releasing, compiles records of the supply in construction and other program activities. Verifies that supplies received are listed on requisitions and invoices. The post holder also plans, organizes, and professionally controls stores /stocks ensuring prompt, efficient and quality service to the concerned units including but not limited to ordering, receiving, storing, issuing, and securing food and non-food items as per the location requirements, contractual specifications and in line with store and fixed assets management instructions.

Dimensions of the Role

• Receiving and inspecting all incoming materials and reconciling with purchase orders; processing and distributing documentation with purchase orders; reports, documents and tracks damages and discrepancies on orders received.
• Making daily issues of stocks to concerned units as per requisitions, approved by the logistics officer.
• Following FIFO (First in First Out) method and maintain expiry dates as per rules and regulations of the contract.
• Maintaining daily stock records of receipts and issues.
• Keeping & maintaining all supplied items to the office in store safely and properly, and record them in bin cards until taken out by the requester.

Accountabilities

• Maintains records of all incoming and outgoing deliveries of requested materials.
• Receives, stores, tags, and tracks surplus property; prepares inventory lists for items to be disposed of.
• Receives and stores documents; maintains a record of approved basic store documents.
• Handles and documents storage and transportation of food items.
• Maintains the warehouse, records area, and stores area in a neat and orderly manner.
• Ensures questions regarding procedures and resolves discrepancies regarding receipts, deliveries, warranties, repairs, and surplus property.
• Receive and properly stock any purchased and supplied items in a way that suits proper material management.
• Update the stock records timely, prepare issue vouchers & submit timely to Supply Chain officer while issuing of items is made.
• Ensure that the storage area, facilities, and equipment are meeting the minimum requirements and standards.
• Control incoming supplies by checking the brand, quality, and quantity of goods received against the actual order.   Follow PIE’s receiving procedures strictly while receiving the deliveries. Reject any unacceptable food or products and inform the immediate supervisor accordingly.
• Store perishable items immediately upon delivery and all other items as soon as possible.
• Ensure the accuracy of data inputs while using computer software for stores management.
• Advise logistics coordinator about slow-moving/non-moving items, excess stock, and potential spoilage.
• Keep store keys at safe places after closing hours.
• Ensure all store transactions are carried out in compliance with the store and fixed assets guidelines.
• Ensure that all accidents, fires, losses, theft, and damages are reported to the Supply Chain officer and Supply chain Coordinator.
• Ensure proper usage and maintenance of all equipment in stores.
• Ensure that procedures, instructions, and policies given by the Supply Chain officer and Supply Chain Coordinator are clearly understood and implemented, and monitored in the area of responsibility.
• Inspect, receive and keep all materials and inputs supplied to the office, and issue GRN after recording all the necessary records.
• Keep and update all the necessary records for items supplied to the field office.
• Record and issue GRN for all items supplied to store, and issues materials issue vouchers for all items taken out by properly recording & maintenance of all the required information and signatories.
• Distribute timely completed regular store vouchers to logistics coordinator, and properly maintain completed pads of any GRN and Issue vouchers.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understand and put into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC).
• Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day-to-day work.
• Ensure that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

Leadership and BUSINESS management COMPETENCIES

Leadership COMPETENCIES

• Courageous in taking a lead, focused on Plan International's purpose, and making the most effective contribution within my work context.
• Behave in line with our values and safeguarding practices, inside and outside work.
• Challenge their attitudes, unconscious bias, and behavior and speak up when they see wrong-doing, especially by those who use their power over others to create fear or abuse.
• Understand and adhere to the policies, processes, practices, and standards relevant to their, work and keep their knowledge and skills up to date.
• Honest and efficient in the use of resources, including own time.
• Take responsibility for own performance and development: reflecting; seeking and listening to feedback; learning from mistakes; finding people or resources to help them learn.
• Constructive and optimistic in facing setbacks, challenges, and change, using own initiative to analyze issues and improve things.
• Good team player, communicating effectively and being open and supportive towards those around them.

BUSINESS management COMPETENCIES

• Understand relevant sectoral context including how the sector operates in terms of funding and governance and awareness of the Plan's purpose, values, and global strategy
• Manage legal and reputational risk including risk assessment, communication, risk management, and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security
• Manage activities and resources including skills in strategic thinking, planning and organizing, financial planning and monitoring, negotiation, and program and project management
• Manage people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing and digital working, including personal digital skills
• Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded following the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed following consistently the appropriate procedures.

Key relationships

• Internally: Effective interaction with Supply Chain officer, Supply Chain coordinator & Supply Chain logistics support staff, and other field office staff.
• Externally: Medium level of interaction with suppliers and other external stakeholders.

Job Requirements

Educational Qualification and Experience

• Diploma holder in Business Administration, Purchasing & Supplies Management, and/or other related disciplines.
• Minimum of 3 years of relevant experience.
• At least two years of experience in storekeeping, warehousing, stock control, or related work in INGO.

Knowledge

• Excellent knowledge of MS Office software suite.
• Ability to solve problems, take initiative, and plan the tasks
• Flexibility with time to work extra hours when the project requires

Skills Specific to the Post

• Must have knowledge and experience in storekeeping.
• Knowledge in basic bookkeeping.
• Must be keen on details.
• Must have strong built to carry supplies.
• Strong human relations skills.
• Strong communication skills.
• Good team building and motivational skills.
• Must be able to perform physical activities such as, but not limited to, lifting (up to 50kg. unassisted), bending, standing, climbing, or walking on a consistent basis.

Competencies and values

• Ability to organize own work and a high value for time management.
• Value and teamwork-oriented HIV/AIDS and gender-sensitive.
• Working with a minimum level of supervision
• Honest and trustworthy

Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organization for all children, girls & young people

We strive for a lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximize, long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• We empower our staff to give their best and develop their potential
• We respect all people, appreciate differences and challenge equality in our programs and our workplace
• We support children, girls, and young people to increase their confidence and to change their own lives.

How to Apply

The closing date for the application is February 22, 2022. Qualified candidates should submit their applications with the below link:

https://jobs.plan-international.org/job-invite/42795/

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.

Please note that: 

• Applications and CVs written in English will be accepted and
• Shortlisted candidates will be contacted.
• Please note that we are not accepting CVs that are not sent through the indicated link.

Female applicants are highly encouraged to apply.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.