Logistics Support Manager

Job Summary:

You will provide support to all activities related to Primary Distribution point delivery/handling, receipt, stacking, storage, and dispatch of Commodities and goods in support of the delivery of high-quality programming to the poor and vulnerable. You will ensure that Commodities donors entrust to the organization are physically safeguarded and remain safe and intact in the warehouse(s) and are properly accounted for in compliance with CRS and donor regulations and international and local supply chain standard requirements. You will be deployed to fill staffing gaps at the PDP and at times be sent on serge deployments to support with emergency operations in the country, serving as the main focal point for operations and supply chain.   

Job Responsibilities:

• In coordination with PDP Managers, ensure all PDPs' commodity management operations adhere to USAID commodity management standards.
• In coordination with PDP Managers, monitor and ensure all PDPs are prepared for regular and occasional inspection, Audits, and visits.
• Monitor and ensure support to all PDPs during annual external audit auditing
• Provide support to all PDPs on all warehouse management-related operational requests or needs
• Take the findings and recommendations from JEOP monitoring and compliance teams and assist all PDPs to make the necessary corrections.
• Support the Logistics unit in Addis on supply chain and commodity management related assignments
• Facilitate experience sharing, training, and refresher workshops on SC and commodity management for PDP and head office staff and support safeguarding training at all PDPs.
• Monitor the PDP SC and commodity management activities, challenges, and good practices and make recommendations on areas of improvement.  
• Act in the capacity of Warehouse Manager in the absence of the PDPD Manager. This function involves playing a Roving role and filling in staffing gaps at the PDP’s as necessary. Some of the key tasks include.
  • Support the overall responsible of Primary Distribution point/PDP alike warehousing/storage facilities and all necessary equipment and supplies, ensuring they are secured and maintained in excellent physical condition and quantities consistent with established security, safety, care, and health requirements for storage and safeguarding. Ensure optimal space and resources utilization.
  • Works in close collaboration and coordination with the Logistics Manager, Clearing Officer, the Transportation Officer, and service providers to plan for and implement Commodities and goods receipt, storage, and dispatch per delivery schedules efficiently and effectively. Supervise and insight on the outsourced service of a security guard and cleaning service
  • Effectively manage talent and supervise. Manage team dynamics and staff well-being. Provide coaching, strategically tailor individual development plans, and complete performance management for direct reports. Monitor and assess performance to ensure adequate capacity for successful support of high-quality programming.
  • Coordinate and supervise inbound and outbound goods and commodities handling, inspect, and verify the receipts and dispatches against waybills to accurately account for quantities, shortages, damages, losses, or unfit.
  • Implement inventory control systems for proper goods and commodities handling and accounting. Conduct cycle counts for inventory accuracy and performs regular inspections to minimize risk. Support complete physical inventories as needed. Obtain inspection results of spoiled commodities from government offices and comply with the required formalities and documentation for the disposal of unfit commodities as per CRS/ET’s and donor’s requirements.
  • Approves and authorizes all financial transactions of the PDP in accurate and orderly with the receipts, disbursement of money, recording same with original documents and submit to Logistics for review and record the transactions in the Finance system.
  • Represents CRS in business matters related to the area operations (Government, INGO, CRS partners, and others) and gathering security information, disseminate to all concerned parties
  • Ensure the maintenance of up-to-date warehouse records (stock ledger, bin cards, loss status reports, waybills, etc.) and filing systems for monitoring, control, and reference. Coordinate and oversee data recording in relevant systems. Prepare accurate and timely reports related to inventory, stock control, and warehouse activities.  
  • Facilitate CRS program and business unit need to obtain the necessary support during their visit for monitoring and project issues in the region, Manage the Risk and Compliance staff assigned in the PDP to obtain administration services from the PDP.
  • Effectively manage talent and supervise. Manage team dynamics and staff well-being. Provide coaching, strategically tailor individual development plans, and complete performance management for direct reports. Monitor and assess performance to ensure adequate capacity for successful support of high-quality programming

Job Requirements

Typical Background, Experience & Requirements:

Education and Experience

• Bachelor’s degree preferred. Professional certification in supply chain, accounting or finance preferred.
• Minimum of 4 years work experience in inventory or warehouse management with progressive responsibility and preferably with an international organization.
• Knowledge and understanding of inventory management and control principles.
• Staff management experience and abilities that are conducive to a learning environment, including training experience.
• Proficient in MS Office package (Excel, Word). Experience with database management systems (e.g. MS Access) is a plus.

Personal Skills

• Strong planning, coordination, prioritization, and time management skills
• Ethical conduct in accordance with recognized professional and organizational codes of ethics
• Good communication and relationship management skills
• Proactive, resourceful, solutions-oriented and results-oriented

Key Working Relationships:

Supervisory: Supply Chain Manager/ Logistics Manager,

Internal: Logistics Manager, Transport Officer, LMIS, Clearing Officer, COPs, DCOPs, Head of Operation

External:  Government offices and CRS partners

How to Apply:

You should fill out the application form through this link: https://form.jotform.com/220731395016551 and attach your up-to-date CV on / before the application deadline March 31, 2022.

You will be contacted only if selected for a written exam/interview. Phone solicitations will not be accepted. These job opportunities are open to Ethiopian nationals only.

CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. 

Qualified women and people with disabilities are highly encouraged to apply