Fleet & Facilities Supervisor

Purpose of the Position:

Supervises and coordinates the overall fleet, maintenance and repair of vehicles and buildings and associated equipment and aid efficient utilization of the facilities.

Key Performance Objectives:

FLEET MANAGEMENT

• Implement and manage fleet service.
• Manage and track GPS.
• Track and evaluate GPS report (trip, fuel, distance, and different alarms (speed limit, geofence and parts). Download GPS history to MCE local storage disk before overwritten after 12 months.
• Monitor driving patters of drivers such as over speeding and excessive application of brakes.
• Ensure all company vehicles have comprehensive insurance and make periodical renewals, maintenance/service and making sure that they are in good shape to carry out their functions.
• Ensure the dispatch and delivery of company asset, decoders, stationeries to branches and kiosks.
• Ensure that all company vehicles are in proper running conditions.
• Facilitate staff transportation and work closely with night shift supervisors.
• Track all office use vehicles and organize decoder dispatch to branches, kiosks…
• Implement fleet policies and/or procedures and manage accidental reports.
• Responsible for vehicle management and implementation of vehicle safety policy.

FACILITY MANAGEMENT

• Ensure proper utilization of all office facilities and resources.
• Facilitate training, meetings, and events and manage all meeting spaces.
• Ensure all rental spaces are renewed.
• Tracks facilities service requests and ensure requests are completed within established timelines and quality standards.
• Maintain a conducive workplace and standards. Ensure the safety and security of the workplace.
• Outsource one-time services like deep cleaning, and fumigation/disinfectant if needed.
• Inspect and maintain electrical, plumbing, air conditioning, and landscaping on the premises.
• Adhere to safety protocols, and supervise security and housekeeping staff. Ensure daily janitorial services to keep the office’s interior attractive and hygienic.
• Inspect, schedule routine maintenance, plan new projects and perform emergency repairs. Assess the costs of maintaining workspaces
• Schedules and ensures completion of preventative maintenance.
• Looks for ways to reduce costs and increase profits, in addition to finding means for getting better fuel efficiency.
• Ensure that office utilities and services such as telephone, electricity, water, and sanitation are fulfilled and available.
• Ensure bills are timely settled to ensure sustainable availability of the services.

RELATIONSHIP & BUILDING MANAGEMENT

• Maintain good relationships with service providers, Lease, Hotels, and couriers.
• People management - motivating and directing team members to optimize workplace productivity.

Job Requirements

Qualifications  & Experience

• BA degree in Logistics and Supply Chain Management, Business Administration, or management
• Minimum 4-6 years experience in Fleet and Facilities Management

Technical Competencies

• Operational Deliver
• Fault finding
• Compliance
• Administration
• Logistic

Behavioral Competency

• Accountability
• Teamwork
• Delegation
• Time Management
• Interpersonal support
• Perseverance
• Motivating
• Prioritization
• Analytical thinking
• Attention to details

How to Apply

Interested candidates are invited to send their CVs through THIS LINK

Only shortlisted candidates will be contacted.