Finance Officer

POSITION SUMMARY:

The Finance Officer is responsible for verifying source documents, registering vouchers in Agresso Finance & IFMIS and effect payments timely in compliance with ATI internal policies and procedures. He/she will also be responsible to follow up receivables, payable, and Disbursements. The officer will also be supporting budget holders during budget preparation, checking & monitoring the proper budget utilization as well as reporting. The Finance Officer reports to the Senior Finance Officer.

ESSENTIAL DUTIES

• Verify Source documents, Analyse the transaction and Register vouchers in Agresso Finance & IFMIS timely and accurately (Bank Payment Voucher, Petty Cash Payment Voucher, Cash Receipt Voucher & Journal Voucher)
• Effect payments timely incompliance with ATI internal policies and procedures.
• Maintain the integrity of ATI Agresso Finance, ERP and IFMIS based computerized accounting systems
• Follow up receivables, payables, and Disbursements.
• Review and ensure compliance of vouchers and Source documents
• Assist the Senior Finance Officer in ensuring smooth implementation of robust and adequate financial systems and procedures in line with ATI financial policies and good accounting practices.
• Handle Receivables, Bank Reconciliations & Ensure that payments are completed within agreed timelines, and only when authorization is received as per the ATI financial policies.
• Ensure that all financial transactions are fully supported, accurately coded and that they are all captured in Agresso Finance, ERP and IFMIS daily – supporting documentation is properly filed for ease of retrieval.
• Implement internal working procedures on cash, creditor, and debtor management.
• Ensure petty cash, banks, floats, and advances are processed in accordance with ATA policies and reconciled on a monthly basis.
• Ensure that internal financial controls relating to Financial Data, Receivables, cash on hand and bank are consistently applied & conduct surprise cash count.
• Organize and Deliver complete Regional Branch Office Financial Documents to the senior Finance Officer review before it is sent to the Head Office Finance as per the agreed timeline.
• Support internal and external audit processes & Assist the Senior Finance Officer in producing timely reports.
• Processes Check Requests and all accounts payable invoices in a timely manner.
• Review vendor statements for outstanding invoices; research and resolve invoices listed as unpaid.
• Record numerical data to keep financial records complete, ensure appropriate processes & approvals are adhered to maintain accurate records both electronic & manual.
• Maintain service & vendor files, perform basic data compilation tasks, perform calculating, posting & verifying duties to maintain accounting records and Check accuracy of figures.
• Processes petty cash reimbursement requests according to policy, registration of Vouchers in Agresso Finance and IFMIS, Preparing Check & Bank Transfer Letters.
• Maintains staff confidence and protects operations by keeping information confidential.
• Collects Cash/Cheque/direct bank transfers from staff, suppliers and donors, posts to an excel register and issues cash receipts accordingly.
• Check validity of expenses and receipt presented for payment with respect to reasonable, allowable, and allocable basis.
• Ensure that all payments, travel advances, staff claims, purchase/work orders and Journals are complete, legitimate with supporting documentation and ensuring that all transactions are properly authorized before payments are to be made.
• Closely work with budget holders during budget preparation. And, supporting on checking & monitoring the proper budget utilization as well as reporting
• Confirm the sub-grantees utilization performance and facilitate the subsequent fund release by closely working with respective budget holder and technical team.
• Prepare an overall sub grantees financial status portfolio and performance report on regular basis and submit to management.
• Review financial utilization reports of sub grantees and submit to regional finance team to be settled or post reviewed sub grantee financial reports into ERP as per delegation matrix
• Regularly update and maintain sub-grant files on ERP grant management module, and hard copy files.
• Assure that closed sub-grantees are inactive on the ERP/Agresso and no payments are recorded.
• Perform other tasks as instructed by the Regional Senior Finance Officer or Regional Operations Director.

Job Requirements

• MA/BA Degree in Accounting, or Accounting & Finance
• Work Experience – Minimum 3 years for MA /5 Years for BA in Finance officer mainly on projects.
• Special Training- Computer knowledge in MS Office (Excel, Word, particularly QuickBooks, etc.)
• Prior Knowledge of Automated Accounting systems like ERP is an asset
• Other Requirements knowledge of the local laws of the country
• Willingness in working long hours and ability to work with other teams;
• ·Commitment to ATI values
• Fluency in English and Amharic languages is required

How to Apply

We invite all candidates meeting the required qualifications to submit

1. a cover letter
2. CV (maximum 5 pages)
3. and a completed ATI Application Form at http://apply.ata.gov.et/

Women are highly encouraged to apply.

Only shortlisted candidates will be contacted.