Procurement Business Partner - Finance

📁 Accounting and Finance
➡️ Full time
🕒  Jan 25, 2024
🗺️ Addis Ababa

Job Information

👉 Salary : Attractive
👉 Job Level : Mid Level ( 2+ - 5 years experience) 👉 Deadline : Feb 03, 2024

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Job Description

Duties & Responsibilities:

  • Ensure that weekly reporting of the purchase order status (PO received not invoiced) for all the Vendor related transaction.
  • Prepare and submit any payment in liaison with procurement personnel
  • Ensure that proper documentation -3-way matching principle (PO, GRN and invoice) has been fulfilled, and if not, then generate the exception reporting.
  • Ensuring full compliance of the Finance & Accounting Policy, Procurement and other applicable & procedures.
  • Prepare a Vender statement every quarter and exchange with potential vendors
  • Ensure tax liabilities (VAT, Excise tax, payroll tax, withholding tax, and pension) are calculated correctly.
  • Ensuring and controlling AP accounts and ensuring that accounting record and controlling of invoices is properly and timely executed per company financial policies.
  • Controlling contractual base procurement process.
  • Keeping business up to date with all policy changes
  • Being on the look-out for delayed or missed payment documents and other such irregularities.
  • Provide twice in a week regarding advance outstanding information along with goods received but not invoiced in liaison with procurement personnel
  • Prepare estimated landed cost
  • Prepare final landed cost based on document’s
  • Performing account reconciliations and monitoring of vendors’ account details
  • Reviewing account statuses and generating age analyses on weekly basis
  • Organize reconciled payment reports for monthly, quarterly and annually tax declaration purpose & report on time to Tax Accountant.
  • Reconcile the paid advance  with all vendors
  • Responsible for GRN cleared on daily basis.
  • Control GIT reconciliation and closing of importation file.
  • Responsible to verify PR, RFQ, PO, ,invoices GRN/SES and other supporting documents for appropriate documentation prior to payment.
  • Control vendors Guarantee Cheques & performance bond deposits and reconcile periodically with purchase agreements.
  • Never disclose any financial information without the approval of department head or the person in charge
  • Investigating and solving vendors and other departments complaints and queries with regards of payment issues.
  • Processing account and company adjustments.
  • Perform other duties when assigned.
  • Assisting with closing at the end of every month and preparing monthly metrics and statistics.
  • Investigate and resolving payment discrepancies
  • Justify advance payments to suppliers.
  • Reporting all daily work-related activities
  • Perform other functions as required.
  • Ensure vendor master is updated in SAP
  • Responsible to perform SAP related roles & activities;
  • Foster an environment that supports an engaged safety and quality culture.
  • Maintained a SAFE ZONE to employees by ensuring all hazards are identified, reported and removed.
  • Report all unsafe conditions, near misses and unsafe behaviors.
  • Reported all accidents and incidents.
  • Engaged with employees continuously through safety talk to create awareness

Job Requirements

Qualification:

  • BA Degree in Accounting, Accounting & Finance or relevant field
  • Minimum 4 years’ relevant experience of which two years as Sr. Accountant or Sr. Account Officer in manufacturing industry.
  • SAP knowledge is a plus

Competencies:

  • Compliance of the group Accounting & Reporting Group Policy
  • Compliance of Procurement Policy
  • Time Management
  • Numerical Competency
  • Business Negotiation Skill
  • Regulatory Filing
  • Business Awareness
  • Good understanding of VAT, WHT TAX Proclamation, regulations and rules
  • An ability to work independently.
  • Basic reading, writing and speaking English is mandatory.
  • Proficiency with Microsoft Office (Excel, Word, Outlook) and Google drive
  • Ability to keep company and partner confidences.
  • Strong experience in financial reporting and business control.
  • Know-how of SAP for vendor master update and creation.
  • Training & Practical experience in Accounting Software/ERP preferably SAP FICO
  • Learnability & adaptation skills
  • Good understanding of Wilmar Safety rules and application skills

How to Apply

Qualified candidates who meet the above requirements can submit their CV and cover letter > https://forms.office.com/r/NAMvexfbyN


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