Documentation Officer

Job Responsibilities

• Organizes, develops, and implements the archival filing and retrieval systems and standardizes records management procedures;
• Monitor and continuously improve the effectiveness of data management procedures and processes according to objectives
• Updating and maintenance of the document control database by monitoring all incoming / outgoing documentation and entering and management of document
• Ensures the proper and smooth flow of documents and files out of the filing system of the Central Archive and the immediate return of documents to their appropriate places and follows-up on lost, missing, and misplaced files;
• Arranges for the proper storage of inactive or dead files and the disposal of unusable records on the basis of established policies and procedures;
• Supervises the receipt and the registering, stamping, and indexing of incoming and outgoing letters, emails and copies;
• evaluating records for preservation and retention – some may be fragile and need careful handling, repair, or conservation;
• assembling, cataloging, preserving, and managing valuable collections of historical information
• Keep information confidential in accordance with security policies
• Ensuring all document control procedures adhere to organization rules and regulations
• The arrangement of documents will usually be alphabetical or chronological within record groups or series, showing the hierarchical relationship of each fond (creating office or individual) to the institution’s other
• Organize archival records and develop classification systems to facilitate access to archival materials.

Job Requirements

• BA degree or diploma in Management, Secretary Science, computer science, office management, information technology, or other related fields.
• Minimum of 3/5 years experience as a Documentation officer, additional familiarity with ERP system computer training or certification is a plus.

Skills Required

• Experience using data recorders and optical scanners
• Excellent knowledge of word processing tools and spreadsheets
• Strong Afan Oromo, Amharic, and English language skills
• Confidentiality

How to Apply

Applicants who fulfill the above mentioned criteria could submit detailed curriculum vitae along with supporting documents/credentials accompanied by a cover letter addressing [email protected] or by our website www.kerchanshe.com with the subject line Senior Documentation Officer  please try to mention the date on the subject line and submit within seven working days from Dec 3, 2022 to Dec 12, 2022 only

shortlisted candidates will be contacted.