Finance and Admin Officer

JOB SUMMARY

Responsible for maintaining and safeguarding cash and fuel coupons, preparation of bank accounts, and cash balance. He/she will be responsible for the project’s store in receiving and issuing commodities as well as controlling bin cards to show proper balance.

PRINCIPAL RESPONSIBILITIES

Key Result #1 – Process payments, cash receipts/collections, and cash management

• Checks all payment documents (commodities and cash), payment checks, etc for budget and other related issues prior to the project manager’s approval. 
• Requests cash transfer from the Head Office on time.
• Checks that all cash receipts for local collections are deposited on time.
• Prepares payroll and pay all relevant payments (income tax, pension, PF)

Key Result #2 – Recording financial transactions, produces financial reports for Addis office review

• Obtains monthly bank statements from the bank and reconciles with the book record.
• Record transactions by account, cost center, program and fund categories 
• Prepares journal vouchers for cash coupon transactions. 
• Prepares monthly journal summaries for the project and submit them to the Head Office on time.
• Get monthly financial reports from the HO and analyze income and expenditure in line with the budget and advise the Project Manager and component heads on issues that require special attention.
• Prepares monthly, quarterly, bi-annual and annual project financial reports as needed.

Key Result #3 – Supervision of administrative matters

• Facilitates staff recruitment for community-based positions by closely working with HR at the Head Office
• Ensures (in consultation with the Area Project Manager) that staff of the project gets the required support during monitoring visits
• Supervises all cleaning, security, and office management activities
• In consultation with his/her supervisor, schedules staff annual leaves, and keep and updates personnel files.
• Assists the Project Manager in financial and administrative matters.
• Evaluate the performance of subordinates.

Key Result #4 – Make sure internal control is in place, fixed asset and inventory management

• Checks inventory and fixed asset records of the project monthly.
• Makes sure the accurate stock record is in place and reconciles on a monthly basis as appropriate
• Checks all commodity movement reports for project manager approval.
• Makes sure the internal control system of the organization is in place and is observed by all project staff.

Job Requirements

JOB LEVEL SPECIFICATIONS

• Commitment to serving the poor and in full agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose.
• Flexible and ability to work under pressure.
• Ability to work proactively, organize and manage own work and assist others
• Computer literacy included demonstrated proficiency with Outlook, Work, Excel and off the shelf accounting software, preferably MS Dynamics and Power BI 
• Demonstrated strengths in relationship management; able to work with diverse groups of people in multicultural, team-oriented environment
• Skilled in influencing and obtaining cooperation of individuals. 
• Utilizes skills in conflict management.
• Have analysis and problem-solving skill.
• Actively participates in teams. Encourages cooperation.
• Welcomes and learns from criticism.
• Able to achieve results in a quality, timely, and cost-effective way.  

EDUCATION AND EXPERIENCE

• B.A Degree degree in accounting and finance, project management field from a recognized and certified institution or university. At least 3 years relevant experience in grants management and financial/operational NGO environment is preferred.

OTHER REQUIREMENTS

• Basic computer proficiency is Mandatory
• Proficiency in English and knowledge of the context of Borena and Oromiffa language

How to Apply

Female candidates are highly encouraged to apply

Competent candidates can submit ONLY their applications with CVs to: [email protected] 

Candidates MUST refer to the position title "Finance and Admin Officer" in the subject line of their email and applications