Chief Secretary

Purpose of work

• Provide support to the General Manager and other executives, maintain the organization's records, and Perform other administrative duties

Duties and Responsibilities

• Registering for information exchanges between the general manager and other employees of the organization, being a chain
• Supervise other clerks or administrative staff
• Collecting and organizing timely reports from department heads and other employees; Submit to the manager
• Establishing, operating, and controlling a grievance and complaint submission system for employees
• Organizing the organization's records by establishing a file management system and ensuring that they are updated on time
• Organize agendas and record appointments, meetings, conferences, etc., and assist in planning
• Prepare and distribute various forms and office memos
• Organizing the telephone address register of employees and external parties
• Attend meetings and take minutes
• Answering phones, controlling office supplies, and handling confidential documents
• Receiving letters of expenditure and income and other documents and organizing them in order according to the urgency
• Making travel arrangements
• Ensuring that information is kept in an organized and accessible manner by maintaining electronic and paper records
• Scheduling of internal and external events

Job Requirements

Qualification

• Degree in Secretarial Services or similar fields
• Organizational and time management skills
• Having experience in the position of Chief Secretary or similar position
• Having written and spoken skills
• Proficient in MS Office, email, and corporate software
• Having enough knowledge about reporting
• The character of honesty and confidentiality is developed by a culture

How to Apply

Interested and qualified applicant can send their CV to: [email protected]

Note: Use "Chief Secretary" as the subject line of your email !