Area HR & Admin Officer for South West Area Office

VisionFund MFI is currently looking for candidates for Area HR & Admin Officer role at South West Area Office. The successful candidates will have skills and experience that meet the following requirements:

Major Responsibilities

HR Activities:

• Conducts registration of applicants;
• Participates in the process of internal and external recruitment;
• Facilitates pre-employment activities;
• Handles correspondences with employees;
• Requests and reminds employees to fulfill employment formalities as required (i.e. guarantor, contract agreement etc.);
• Updates employee information in hard copy / on data base;
• Processes the authorization of payment of various employee allowances and benefits;
• Controls the employees time attendance sheet;
• Short listing job applicants in the area office & transfer to head office HR office
• Collecting different documents concerning to internal staffs from branch offices & transfer to head office HR office

Admin Activities:

• Open, sort and distribute incoming correspondence
• Assist in resolving any administrative problems
• Run Area office tasks to post office and office supply store
• Answer calls from customers regarding their inquiries
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Schedule and coordinate meetings and appointments for Branch managers
• Sort and distribute incoming mail to branches and staff within the area and dispatch outgoing mail.
• Receives incoming letters from internal as well as external clients; dispatches same to the concerned office
• Manages miscellaneous expenses for the Area manager’s Office through work advance;
• Provide general administrative and clerical support including mailing, scanning, file papers and documents, faxing and copying to Branch managers
• Operate a range of office machines such as photocopiers, computers and faxes
• Collect weekly, monthly, quarterly & yearly reports from branch offices
• prepare and modify reports, documents including correspondence, drafts, memos and emails

Job Requirements

• BA Degree in HR Management, Management or related fields.
• A minimum of 4 years of relevant work experience
• Integrated knowledge and understanding of human resources concepts, practices, systems, and procedures;
• Ability to interact and deal with people;
• Excellent planning, organizational, analytical and decision-making skills;
• Firm belief in teamwork and gender equality;
• Basic computer skills;

How to Apply

Candidates who fulfill the above requirements can submit the application letter, and updated curriculum vitae with names and addresses of up to 3 references can apply online at [email protected].

Women applicants are highly encouraged to apply!