HR Specialist L & D

Purpose statement:

Under the direct supervision of HR operations manager, HR specialist is responsible to handle HR operational activities which includes organizational design, job design, HR planning, recruitment, assess the training and development needs of each department to drive its growth by conducting the training needs analysis (TNA), identify learning opportunities for candidates who exhibit leadership and supervisory qualities, create and implement individual and collective training plans for employees, collect feedback from employees about the progress of training programs, analyze the effectiveness of the training program by using performance metrics and KPIS,  career development, manage and update HR database & personnel files, manage employment contract, performance management, job evaluation & standardization, employee relations, employee engagement, employee exit management etc.

Duties and Responsibilities:

• Prepare/revise department and corporate organization structure in line with the strategy.
• Follow up JD & JS preparation and review in line with the standard.
• Make sure new positions have Job grade & Salary scale and implemented.
• Conduct job evaluation internally and externally and create job ranking and classification.
• Organize the recruitment and selection processes in the company and ensure talented candidates who fit the job requirement are recruited.
• Auditing and assessing learning and development needs.
• Conduct training need assessment.
• Identify individual gap assessment.
• Developing training plans.
• Prepare training curriculum, training content, training material.
• Managing the organization’s learning systems.
• Implementing training plans.
• Conduct post training assessments, case studies and evaluate.
• Design employee development plan and implementation.
• Conduct training and facilitate with training providing vendors to conduct trainings.
• Collecting training feedback.
• Ensuring certifications are logged and captured in the HRMS.
• Monitoring organizational performance improvements.
• Managing internal and external trainers.
• Managing the training budget.
• Compile and avail all necessary reports.
• Supports the supervisors in determining training needs of their team, discuss those needs with the department directors and assists him/her in determining appropriate staff development plans.
• Facilitates the implementation of RSDPLC performance appraisal system; ensures that managers are equipped with the necessary skills to conduct probationary evaluations and annual appraisals.
• Handle employee relations and conduct employee relations counseling.
• Assists and advises line managers in grievance/complaint handling and disciplinary matters.
• Monitors and manages employee relations issues, maintains confidential records related to grievances and complaints and coordinates their resolution; conducts investigations and liaises with legal consultants to resolve cases when needed.
• Ensures transparent, fair and consistent application of disciplinary measures.
• Reviews and provides advice on policies that would prevent recurring conflicting situations.
• Provides information, interpretation and advice on the company’s HR policy, local employment law to staff and management.
• Oversees administration of all employee status changes such as promotion, transfers, salary increase, terminations etc.
• Assist in designing and implementation of a comprehensive communication plan whereby the employees are kept abreast of issues related to HR matters.
• Ensure letters are prepared to external stockholders and employees as per the request received.
• Ensures strict confidentiality with respect to all HR file management and correspondences.
• Ensure employees exit smoothly (clearance finalization, work experience and another documents finalization.)
• Participates and assists work units in carrying out performance appraisal of their staff.
• Ensure timely performance management (evaluations) is undertaken in company.
• Generally, work on all HR process improvement, standardization, automation etc.

Job Requirements

Qualifications:

• BA Degree in Human Resources Management/ Management/Business Administration/Psychology or other related fields of study.
• A minimum 5 years’ experience is in training and development, staff performance management and/or other related activities out of which three years in senior or equivalent capacity.

Competencies:

• Training facilitation and curriculum designing skill.
• Microsoft skill.
• Communication, Report and Writing skill.
• Organizational ability
• Persuasion and facilitation skill
• Knowledge of labor law and HR trends
• Strong problem-solving & conflict resolution skill
• Interpersonal skills, the ability to detail orientation
• Presentation skill

How to Apply

Qualified candidates who meet the above requirements can submit their CV and cover letter through ethiojobs.net by specifying the position and JOB ID in the cover letter.