Deputy Finance Director

About You:

We want individuals who support our mission of eliminating unsafe abortion by 2030 and who work with us to build an enabling environment to increase access to safe services everywhere. We expect all team members to share our vision and commitment to achieving our mission whilst promoting equality and safeguarding the welfare of all clients and colleagues.    

JOB SUMMARY

Reporting to the Finance Director, this post holder is a strategic leader responsible for financial management and leadership for all MSIE financials, ensuring that appropriate systems, procedures and controls are operational and enforced. S/he ensures that compliance with these systems is included in all staff responsibilities to support the continued growth and sustainability of the country programme.

DUTIES/TASKS

• Devise accurate realistic and inclusive country programme budgets.
• Support the FD in the timely preparation of annual operational and capital budgets, performing revisions where appropriate: Solid budgets prepared with budget holders as the basic guiding tool for the optimal use of financial resources.
• Monitor programme support costs and ensure they reflect agreed plans, and MSI policies
• Monitor and advice the FD on the use of financial resources to ensure that optimal value for money is attained for the organization: Clearly applying defined income/cost ratio, ensuring budget holders have appropriate finance skills and provide training as required

Oversee and ensure financial systems and procedures that enable efficient and appropriate use of financial resources

• Ensure organizational internal controls and systems are maintained and adhered to and address identified risks
• Ensure any changes in legislation or organizational structure are reflected without delays in internal controls and systems
• Oversee the use of the financial software package (SUN6)
• Provide technical financial staff training to ensure understanding and compliance with financial policies
• Validation of the monthly payroll prior to approval and payment in collaboration with the Grants and HR teams.

Effective management and oversight of working capital including fixed assets, stock, debtors and cash

• Coordinate and maintain a cash flow management and forecasting system ensuring adequate funds are available for programme needs: following up and ascertaining donor cash inflows, strict expenditure control and a strong understanding of programme requirements
• Manage investments, debtors, staff advances, creditors and advances from donors and their accurate recording and reconciliation on the Balance Sheet
• Ensure that all statutory requirements are met on time (PAYE, VAT, Income Tax, NSSF, Withholding tax, LST)
• Monitor fluctuations in foreign exchange to minimise exposure to adverse movements
• Collaborate with the operations team in overseeing the verification of country program stock.
• Collaborate with the operations team in overseeing the accurate recording and reconciliation of MSIE assets. Ensure compliance with MSIE’s asset policy and record reconciliation between SUN and Peachtree.
• Ensure data triangulation of service numbers, stock movement, service income and resulting CYPs monthly

Financial Reporting, and Audit

• Prepare and submit accurate monthly, quarterly and annual programme financial and related reports according to agreed timelines and requirements of MSI.
• Oversee the inter-company reconciliations.
• Coordinate the financial audit, liaison with external auditors, and overseeing the audit process to ensure delivery per MSI timelines.
• Ensure contractual obligations are financially sound and appropriate for the organization

Financial records management

• Manage the development of a proper filing system for all financial transactions allocable to MSIE
• Ensure files are appropriately stored and compliant with donor financial regulations to facilitate the audit process.

Leading a continuously developing and improving team

• Lead and manage members of the ETA finance team to build their capacity and strengthen competency and professional development
• Promote One MSI, encouraging cooperation and supporting learning across the two business units and with all departments
• Conduct regular staff performance appraisals, monitoring progress and setting objectives

Skill

• Significant senior management experience at a similar level (donor funded, and private sector preferred)
• Excellent knowledge of financial management systems and reporting
• Knowledge of donor contract requirements for budgeting and reporting
• Ability to perform under pressure, handle heavy workloads, and meet stringent reporting deadlines
• Clear ability to identify and set performance deliverables
• Strategic thinker with excellent analytical skills
• Hands-on experience with electronic accounting systems; knowledge of SUN Systems essential
• Able to communicate effectively at all levels
• Excellent verbal, written and presentation skills
• Excellent leadership and management aptitude leading diverse teams at a distance
• Organization and communication skills
• Cross-functional team player
• Proven leadership and management skills that motivate high performing teams and encourage innovation and creativity
• Proven IT skills with the ability to analyze data for strategic purposes and decision making
• More than one Ethiopian language desirable

Job Requirements

Requirement

Education:

• BA or MBA in Financial Management, Accounting plus ACCA Certificate

Experience

• Eight to ten year’s directly relevant experience;

Personal Attributes

Successful performance at MSI is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others. We encourage and expect all team members will demonstrate the following behaviours:

Initiative

Thinking ahead and taking action to make the most of opportunities by finding the optimum solution

Innovative

Thinking creatively and outside of the box so that ideas generated create a positive outcome

Effective Communication

Communicating through active listening and good questioning techniques, using appropriate body language, ensuring information is clear and concise.

Responsive

Being responsive to changing priorities and demands

Working Efficiently

Planning, prioritizing and organizing work to ensure work is accurate and deadlines are met

Sharing Information

Sharing information and knowledge whilst maintaining confidentiality

Focus on Learning

Taking responsibility for keeping knowledge and skills updated and for seeking opportunities to develop further

Commitment

Awareness and understanding of goals, vision and values and how your role impacts on this and going the extra mile to meet role requirements

Driven

Drive and determination to deliver results

Accountable

Taking responsibility for appropriate decisions that you make, and the actions and behaviour you demonstrate

Embracing Change

Openness to embracing change within the organisation and being able to adjust plans/activities accordingly

Motivated

Motivation towards achieving quality results to maximise potential

Team Player

Working as part of a team by being supportive, flexible and showing respect for each other

Team Member Behaviors

Work as One MS

Pro-choice

• You contribute, use, and share accurate data and evidence to improve understanding, insight and decision-making across MS, enabling us to maximize our ability to influence others.
• You share relevant knowledge, expertise and resources to strengthen teamwork and prevent duplication of effort.
• You actively work as part of a team, providing support and flexibility to colleagues, demonstrating fairness, understanding and respect for all people and cultures.

Show courage, authenticity and integrity

• You hold yourself accountable for the decisions you make and the behaviors you demonstrate.
• You are courageous in challenging others and taking appropriate managed risks.

Develop and grow

• You seek feedback to enable greater self-awareness and provide the same to others in a way which inspires them to be even more effective.
• You manage your career development including keeping your knowledge and skills up to date.

Deliver excellence, always

• You strive to consistently meet and exceed expectations, putting clients at the center of everything, and implement smarter, more efficient ways of performing your role.
• You build and maintain effective long-term working relationships with all stakeholders and are a true MS ambassador.

Leadership

• You inspire individuals and teams, through situational leadership, providing clear direction.
• You seek and provide opportunities which motivate team members, helping to develop skills and potential whilst strengthening our talent and succession pipeline.
• You are aware of emerging developments in our sector, demonstrating strategic insight about our clients and business and encourage this in your team.
• You articulate a vision of the future which inspires and excites others.

Ms Values

Mission driven: With unwavering commitment, we exist to empower women and men to have children by choice not chance.

Client centered: We are passionate about our clients and dedicate our efforts to delivering agreed objectives to the highest possible quality.

Accountable: We are accountable for our actions and take responsibility for everything we do to ensure long term sustainability and increased impact.

Courageous: We recruit and nurture talented, passionate and brave people who have the courage to push boundaries, make tough decisions and challenge others in line with our mission.

Number of Position: (01)

Duty Station: Addis Ababa, Support Office

Type of Employment: Permanent

Salary: As per MSI Ethiopia Reproductive Choice Salary Scale

How To Apply

Interested and qualified applicants should mail only their motivation letter and C.V, within ten (10) days from the date of this announcement to: We invite candidates meeting the required qualifications to down load the job application form from https://www.mariestopes.org.et/join-our-team/ and email to [email protected]

Due to the volume of applications, we will only contact shortlisted candidates, and we are unable to provide any feedback on unsuccessful applications.

Please mention the title of the position and workplace you applied for on the subject line of your email.