Finance Coordinator (Re-advertised)

ROLE PURPOSE

The purpose of the position is to ensure that all financial transaction of the program area will captured in the system; all tax related commitments are settled and ready for future reference. Accordingly, the position holder is responsible for all record keeping, reporting and compliance issues of program / project. The position is for One year with possibility of extension.

Accountabilities

Control Balance sheet Account  35%

• Responsible to review plan international Ethiopia’s Bank reconciliation, submit for approval and follow-up of corrective action plan.
• Review and reconcile receivable account and follow-up of corrective action before month end.
• Review and reconcile Payable accounts on monthly bases, analyse payable account’s age and advise proper action for overdue payable balance to respective Country office and program Area’s finance Unit.
• Review all payroll accounts, analyse by age, advise proper action to respective finance unit.
• Do a continues follow-up of Country Fixed Asset acquisition, register, capitalization and depreciation.

Control Income and expenditure account  25%

• Review accuracy of plan ETH expenditure account, proper coding of expense GL account to avoid mis-coding of expenditures.
• Review and reconcile plan ETH income account, advise respective unit for immediate action for mis-coding and erroneous data in the system.
• Review and reconcile Goods in kind (GIK) account and prepare required information for income recognition process.
• Collect Gift in Kind (GIK) data from all Program Areas, prepare required journal and submit for posting.

Follow-up of Recurring expenses  20%

• prepare Plan ETH prepaid account amortization schedule for CO and all program Areas.
• Ensure all prepaid accounts are amortized timely and charged to proper project and budget lines.
• Track and follow-up of vendor account with prepaid balance and keep tracking of historical data for prepayments.
• Prepare non-reversing of recurring expenses accrual on monthly bases, follow-up the reversal of the accrual up on receiving actual expenditure.

Reporting and Program area support (20%)

• Lead and support program Areas on month end, quarter end and year end account close.
• Responsible to track prior period account close action plan, follow-up required action plan, advise program Areas for all outstanding task from prior period account close.
• Consolidate and submit program Areas month end report and submit Finance manager for review.
• Control cash status of program area, review the spending cash, collect cash projection and submit to Finance manager for monthly Country cash projection.
• Prepare Cash flow plan between Program Areas and Country office, analyse cash spending, review program area’s cash ledger and communicate any significant spending variance against the standard,
• Participate on annual financial report preparation.
• Participate on all Audit facilitation and be a focal person of program Areas finance unit.
• Travel to Program Areas and sub offices, provide a support, capacity building and replace where the area of a man power shortage.
• Support emergency response unit up on planned and unplanned request.
• Any other assignment by line manager when required.

Dealing with Problems:

• The position requires planned, unplanned travel to program Areas, emergency areas and sub offices to give a support.
• High level flexibility, performing with a minimum supervision and team working is required.
• The position requires rapid solution providing, recommending and problem solving   for any emergency response and development program implementation challenges as a departmental.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
• Ensures that all staff in the unit/function/department are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
• Ensures that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted

Job Requirements

Technical expertise, skills and knowledge

Educational Qualification and Experience:

• A minimum of BA degree in Accounting and Finance, Banking and Finance with a five year of practical experience in the position in similar organization.

Knowledge required:

• High level of communication both written and oral in English, Amharic and other local language.
• Excellent Knowledge of Computer applications like Excel, Word, Access and Power point.

Skills required:

• Grant management and reporting skill.
• High level facilitation skill.
• Knowledge in bank correspondence and mode of payments.
• Supervisory skill.
• SAP /ERP accounting system.

How to Apply

The closing date for the application is April 09, 2023. Qualified candidates should submit their application with the links provided below.

For internal applicants:

https://performancemanager5.successfactors.eu/sf/jobreq?jobId=46064&company=PlanInt

For external applicants:

https://jobs.plan-international.org/job-invite/46064/

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.

Please note that: 

• The position is for one year with possibility of extension
• Only Shortlisted candidates will be contacted.
• We are not accepting CVs that are not sent through the indicated links.
• Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
• Female candidates are highly encouraged to Apply

More information about Plan International can be found on http://plan-international.org

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child centered community development organisation, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.