Executive Assistant

We’re looking for an executive assistant to be a supportive force who empowers our deputy manager. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. Should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Objectives of this role:

• Support the manager primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
• Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows
• Perform support duties to the sales & marketing team
• Manage communication with employees by liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure that managers’ priorities are met, organizational goals are achieved, and best practices are upheld

 Responsibilities :

• Manage professional and personal scheduling for deputy manager, including agendas, mail, email, phone calls, client management, and other company logistics
• Manage executives’ travel logistics and activities, including accommodations, transportation etc.
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site

Job Requirements

Bachelor's and Associate Degree in Business, Communication, Executive Assistant, Education, Associates, Marketing, Business/Administration, Management.

Required skills and qualifications

• Excellent written and verbal communication skills
• Proficient with MS Word, Excel, Outlook and Adobe Acrobat
• Ability to work independently and handle multiple tasks with a sense of urgency in a fast-paced environment
• Detailed oriented, excellent planning and organization skills
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees
• Prefered experience in developing internal processes and filing systems
• Strong time-management skills
• Reporting skills
• Presentation skills

How to Apply

Interested and qualified applicants can apply online by sending your resume [email protected]