People & Culture Coordinator

 Recruitment and Selection

• Analyses staffing needs at field level and ensure that best practice recruitment and selection policy and practice is implemented at regional level.
• Prepares job announcement notices based on the job descriptions and candidate profile proposed by the hiring department and disseminate information of job opportunities through appropriate media;
• Receives applications and liaison with the at least two members of the panel and the hiring manager to conduct initial short listing and coordinate interview as soon as reasonably possible;
• Conducts reference checks as a means to verify information already obtained during the recruitment process and a medical and police check so as to make a decision on whether or not to hire a candidate; facilitate a written offer of the employment;
• Facilitates orientation process for new staff and ensure P&C core documents are signed and accurately filed (ie; Police Background checks, Disclosure form/Conflict of interest, Child protection,  Employee Code of conduct, Core values);
• Follows up probationers, employment contract expiry dates and acting periods and remind line managers for prompt action.
• Coordinates staff recruitment and selection process in order to ensure a timely organized and comprehensive procedure is used to hire staff
• Prepares and submits monthly recruitment tracking reports, monthly narrative and statistical reports

Staff Development & Performance Management

• Provides support to supervisors and staff to develop the skills and capabilities of staff
• Provides training data including number of staff trained, area of training, training duration, training cost (Monthly, Quarterly, Annually) whenever the need arise.
• Facilitates the whole process of the regional staff performance management process (agreement, ongoing coaching and appraisal)
• Leads the process of enhancing the team performance and work culture through conflict management, staff motivation, coaching and dealing with difficult people within Regional Office, Program Operation Offices and APs.
• Works closely with supervisors to augment field-based training and development initiatives
• Ensures that regular performance feedback is given to staff.

Staff Well-being

• Provides information and assistance on human resource and work related issues to staff and supervisors.
• Works with HO staff nurture & staff wellbeing Coordinator to plan, organize and implement capacity building programs on “Biblical and Practical Approaches to Spiritual Formation” within the region`s program operation offices and its APs.
• Takes part in the implementation of SALTI, a partnership initiative for staff assistance to life threatening illness
• Advises on and Monitor the use of annual leave and submit monthly reports to Line Managers
• Coordinates the yearly `our voice survey` process, communicate the survey result  to staff and work with the regional Associate Director  on developing action plan based on the result.
• Advises supervisors on issues related to employee grievances, disciplinary issues and other administrative problems according to WVE  policies and procedures;
• Advises Regional Office Management on developing independent tools to boost the motivation and team spirit within working units in the region.

Compensation & Benefits

• Provides monthly payroll data to NO P&C timely and consistently.
• Leads staff separation process at the region and ensures timely completion of clearance.
• Leads the process of implementing pension proclamation requirements with in the region.
• Liaises with concerned government offices concerning staff pension process, data updates etc.
• Provides support to hiring managers or designates person concerning  decision on remuneration and benefits of employees following the P&C Policy

P & C Information System

• Ensures all the new/rehire employee required documents that are used to feed data into the database are complete.
• Encodes new/rehire data (personal, organizational, Educational, Emergency Contact information and so on) in to Our People database, Excel sheet and position control.
• Updates  staff data on the Our People (HRIS) system
• Captures and ensures safe custody and exchange of staff confidential information, and stores information in a way that can be retrieved or exchanged across the Region
• Updates monthly P&C reports and ensure they are timely and accurate
• Keeping an up to date data of staff in an organized way for a better and timely decision making purposes, and ensure  personnel action letters are filed properly and captured in HRIS database.
• Monitors the use of annual leave and supports managers in Our People annual leave Management.
• Ensures the leaving staff used annual leave is encoded in the system before signing on the clearance sheet.

Performs other duties as assigned by the supervisor.

Job Requirements

• University degree in human Resources Management, Management, Public Administration or related fields.
• Strong organizational and management skills.
• Minimum of 5 years human resource management experience
• Strong problem solving, interpersonal and negotiation skills.
• Thorough knowledge of MS Office and Lotus Notes.
• Knowledge of local employment and HR laws and legal requirements.
• Ability to work in and contribute to team building environment.
• Commitment to World Vision Core Values and Mission Statement

How to Apply

Interested applicants must attach Current CV with three references & fill employment application form which can be found https://ahaduvacancy.com/Uploads/Attachments/wve-form.pdf ) and email before the closing date of this announcement to [email protected]   

World Vision Ethiopia is a child focused Organization and is striving to keep children safe and is committed to ensuring that only those who are suitable to work with children are considered for this position.

"World vision has zero tolerance towards abuse and exploitation of children and vulnerable adults. Every prospective employee, volunteer, and intern is obliged to comply by world vision`s child and adult safeguarding policy."

Note: we do not receive hard copies