Fleet Officer

Job Summary:  

You will coordinate the movement of Addis based CRS-owned and leased vehicles fleet and assigned drivers to assist with meeting all travel and transportation needs in support of the delivery of high-quality programming to the poor and vulnerable. You will help ensure the safety and security of passengers and transported goods, support safeguarding of the organization’s motorized assets and all other resources related to fleet operations and minimize risks and liabilities. 

Job Responsibilities: 

• Communicate and collaborate with staff to schedule and coordinate vehicle movements, assess and plan routes, and assign drivers to ensure optimal resource use and meet program needs per required schedules and standards.
• Apply all vehicle management operating procedures in compliance with agency travel and vehicle-related policies, local legal requirements, and donor regulations.
• Supervise and coach assigned drivers to ensure safe and secure driving and strict adherence to CRS vehicle policies.
• Monitor and report on the physical security of all motorized assets, spare parts, and fuel.
• Perform regular diagnostic checks of all motorized assets and take action for timely and quality maintenance and repair.
• Coordinate and assist to obtain vehicle customs clearance, registration, insurance and plates.
• Supervise and facilitate the maintenance of all records related to the fleet and fleet operations.
• Promote accurate logbook recording by drivers and authorized expat staff to ensure equitable charging of projects.
• Ensure that all vehicles have the appropriate and required tools and equipment on board to enable users to perform minor maintenance and repairs in the field.
• Verify that vehicle daily checks are conducted and signal any actual or potential problems on time.
• Ensure the timely delivery of vehicles scheduled to undergo regular maintenance to garage facilities and their rapid return to CRS.
• Ensure all paperwork related to vehicle maintenance and repair is completed as per CRS ET Fleet Management manual / Guideline.
• Follow up on the repair and/or maintenance of vehicles by the insurance company in accordance with the work orders submitted.
• Follow up, collect, and update vehicle and driver movement-related information on the tracking reports on time.
• Work with Taxi service providers so that payments arrive on time and are submitted to finance for facilitation.
• Ensure the proper filing and archiving of documents used for rental vehicle usage, taxi services and insurance claims.
• Ensure efficient & effective document handling for further internal references and external and internal audit purposes.
• Verify that drivers possess a minimum level of competence to maintain vehicles in order to guarantee their personal security and that of any passengers, and the protection of the equipment.
• With Fleet Manager, design and implement orientation, testing, and training sessions for Drivers and Authorized Users on road safety and security, basic maintenance, and repair
• Test ex-pat staff who are allowed to drive CRS vehicles.
• Providing support to ex-pat staff while processing Ethiopian driving license and in case of an accident occurs.
• Performs other related duties as required & assigned by immediate supervisor

Job Requirements

Typical Background, Experience & Requirements: 

Education and Experience 

• Completion of college diploma in Automotive Engineering/Auto Mechanics, transport or related field. Bachelor’s Degree in relevant field preferred.
• Minimum of 3 years work experience in fleet/transportation role.
• 3rd grade driving license is mandatory
• Experience in minor vehicle maintenance and repair.
• Excellent knowledge of road traffic regulations, road network and road safety best practices.
• Ability to perform minor mathematical calculations
• Proficient in MS Office package (Excel and Word).
• Valid driver’s license with clean driving record

Competencies /Knowledge, Ability, and Skill

• Considerable knowledge of the occupational hazards and safety precautions of the trade
• Excellent knowledge of CRS/ET’s objectives, policies, and procedures as they relate to the area of assignment
• Regular vehicle maintenance report writing skill

Personal Skills  

• Service-oriented with focus on meeting customer needs
• Well-organized and able to manage multiple tasks.
• Very good negotiation and relationship management skills
• Proactive, resourceful, solutions-oriented and results-oriented

Required/Desired Foreign Language: English.    

Travel Required (include percentage of required travel, if applicable)  

Key Working Relationships:  

Supervisory: Drivers

Internal:  Fleet staff, Operation, field Admin/PDP managers, all drivers.

External:  Service providers, Garages, Insurance, Fuel Suppliers, 

companies and staffs, partners and local Government and vendors.

Agency-wide Competencies (for all CRS Staff):  

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.  

• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship

Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

How to Apply

You should fill the application form through this link: https://form.jotform.com/231351821669559 and attach your up-to-date CV on / before the application deadline May 26, 2023. You will be contacted only if selected for written exam/interview. Phone solicitations will not be accepted. These job opportunities are open to Ethiopian nationals only.

CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. 

** Qualified women & persons with disability are highly encouraged to apply**

CRS is an Equal Opportunity Employer