HR/OD Officer

Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children`s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.

Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 100 million girls. 

In Ethiopia, Plan has more than 25 years of experience in implementing its programme. Currently PIE mainly operates in seven geographical areas; Amhara, Oromia, SNNPR, Gambella, Benishangul Gumuz, Afar, and Addis Ababa City Administration on different projects funded by different donors including sponsorship.

Plan International Ethiopia`s main purpose is to seek Gender Justice for Girls, Adolescent Girls, and Young Women. We aim to help create an enabling environment where girls, adolescent girls, and young women are safe, valued, equally cared for, and have equal opportunities. PIE will contribute to the global strategy by aiming to reach directly 2.1 million Girls, Adolescent Girls and Young Women over the period of the strategy 2020-2024 and to reach an additional 6.3 million beneficiaries through its interventions.

The position holder will be responsible to support Program Area function by properly providing efficient and required HR services on a daily bases in terms of organizing appropriate induction program, following up probationers, facilitating training and development programs, following up performance management activity, and maintain relevant staff records.  

Job Requirements

ACCOUNTABILITY and MAIN WORK ACTIVITIES

• Develop effective orientation plans and processes, ensuring staff are aware of the policies and practices relating to their employment.
• Facilitate preparation and issuance of Identification Cards for all regular and contract employees.
• Establish evaluation procedure for monitoring the effectiveness of the induction process and feedback to line managers.
• Facilitate induction program for new employees and make sure every new employee goes through successful induction program.
• Register and document all new staff including opening files for them and ensuring they sign contract document, Terms and conditions of Employment, pledge of secrecy and PLAN Code of conduct.
• Ensure all employees fill in the personal information form and it is updated at all times whenever there are changes against an employee.
• Prepare and execute contract renewals and all other contract changes in collaboration with line managers.
• Keep and maintain up-to-date personnel files for all project emergency/recovery employees
• Write and keep record of all Human resources correspondences between PLAN and its employees e.g. confirmation letters, termination letters, warning letters, end of employment notifications, etc
• Monitor expiry of probation periods and notify supervisors one month in advance to prepare end of probation evaluations.
• Mainstream and manage the employee central/HRIS.
• Produce periodic reports on human resource statistics and activities for decision making.
• Ensure all employees have a current contract of employment and comply with all human resource policies and practice, local labour law and PLAN Ethiopia country and global policies.
• Organize staff training sessions and activities in collaboration with Program Area Managers and HR/OD department.
• Follow up the completion of semi-annual staff performance management activity and compile the report.
• Advise Program Area Managers and other employees on employment law and PLAN`s employment policies and procedures
• Take part in disciplinary and grievance procedure when requested.
• Facilitate and check the handing over process of leavers: (i.e. Prepare Acceptance of resignation letter, Check Exit Interview and Handover note is filled and signed by Line manager, Handle termination and retirement process and Prepare and process final payment and work certificate)
• Answering employee questions and addressing employee concerns with PAMs.
• Collect exit interview information in a template to help drive better HR decision making.
• Take part in special assignment and committee works as and when required.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understand and put into practice the responsibilities under Safeguarding and GEI policies and Plan International`s Code of Conduct (CoC).
• Ensure that Plan International`s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
• Ensure that Plan Ethiopia contributes to Plan International`s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Qualifications/ experience essential:

• Education: First Degree level or equivalent vocational study in fields such as Management, Human Resource Management
• At least 4 years` relevant experience out of which 1 year as a coordinator
• Experience of International NGO

Qualifications/ experience desirable:

• Good work relationship and management experience

Languages required

• Fluency in English language is essential
• In addition to Amharic, Knowledge of Local Languages is a desirable

We are open and accountable

We create a climate of trust inside and outside the organization by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

We strive for lasting impact

We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

We work well together

We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.

We are inclusive and empowering

We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.

How to Apply

More information about Plan International can be found on http://plan-international.org  

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child centered community development organization, Plan International is fully committed to promoting the realization of children`s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we as an organization, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.