Administrative Assistant

Are you an organized, detail-oriented, and reliable professional who excels at multitasking and providing essential support? We are currently seeking a dedicated Administrative Assistant to join our team and contribute to the efficient operation of our organization.

Job Summary:

The administrative assistant plays a pivotal role in supporting the efficient operation of the organization by providing administrative and clerical support to management and staff. They are responsible for maintaining a well-organized and productive office environment.

Responsibilities:

• Managing schedules and calendars for executives and staff, ensuring efficient scheduling, and conflict resolution
• Handling various forms of communication, including phone calls, emails, and routine inquiries, as well as ensuring smooth and efficient communication.
• Creating, formatting, and editing documents, reports, and presentations, as well as maintaining and organizing digital and physical files and records
• Arranging travel accommodations, including flights, accommodations, and transportation, and preparing itineraries and travel documents
• Data entry and record keeping: maintaining accurate and up-to-date records in various systems like spreadsheets and databases
• Greeting visitors, answering questions, and directing them to the appropriate department while managing the reception area and maintaining a professional image
• Coordinating and setting up meetings, preparing materials, taking minutes, and ensuring proper equipment in the meeting rooms.
• Conducting extensive research on various topics, gathering necessary information, and preparing reports, summaries, and presentations.

Job Requirements

• A BA degree in business administration or related field is preferable.
• Proven 5+ years of experience in an administrative support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Attention to detail and accuracy
• Ability to multitask and prioritize tasks effectively
• Good in-state correspondence when writing letters.
• Discretion and the ability to handle confidential information
• Knowledge of office equipment and technology.
• Basic knowledge of office procedures and protocols

Requirements of Attitude and Behavior

• Bound to ethical principles,
• Superior problem-solving skills,
• A commitment to meet deadlines with a keen focus on details
• Superior attention to details.

How to Apply

Interested and qualified applicants can apply by sending your cv to [email protected]

Please use the subject line "Administrative Assistant" when applying by email.