Finance and Administration Manager

About

CEFA (European Committee for Training and Agriculture) is a Non-Government Organisation whose headquarter is in Bologna, Italy. CEFA works in North/East Africa and Latin America with international donors, mainly in the following activities:

• Rural economy with production, transformation and commercialization of agricultural products;
• Crafting products;
• Basic infrastructures to guarantee water access, requalification and environment protection of the territory and the use of renewable energies;
• Technical and Management training.
• In Ethiopia CEFA is registered since April 2018.

About the Role

Administration

• Manage the organization in the development of Human Resource and Property Administration Systems according to the country strategy and the CEFA requirements.
• Ensure that payment of taxes and other government obligations are completed on time;
• Ensure the legality of the all contractual agreements before signature;
• Maintain formats and other necessarily documents and reports in relation to assignments.

Human Resources

• Arrange staff contracts, and taking properly care of benefits, duties that are assigned to the staff;
• Manage personnel file, make track of annual leaves taken by the staff and ensure they provide all the necessary documentation in case of leave;
• Prepare payrolls;
• Prepare severance payments

Finance Manager

• Ensure day to day accounting activities;
• Categorize payments clearly and precisely under the appropriate expenditure codes of respective projects;
• Prepare vouchers, cheques, CPOs, Transfer lettres;
• Provide ledgers and other relevant financial documents to the project documentation;
• Produce bank and cash statements and reconciliation;
• Prepare all the documents requested for audit;
• Control and follow up each project accounts and receive and check bank and cash reconciliation from field offices;
• Check the quality of invoices and payment documents after payments are made according to the procurement procedures;
• Keep relationships with banks, suppliers and local authorities offices;
• Prepare tax (IT, WHT, pension) computations;
• Perform additional position-related tasks assigned to him/her by Vice-Country Representative or Country Representative.

Job Requirements

Education and Requirement

• Degree in Accounting or related field
• A minimum of 3-5 years of related work experience of which at least 3 years at management level in an international NGO managing large budget programs funded by international donors.

Required Competencies

• Fluent in English and Amharic
• Perfect knowledge of Ethiopian accounting, taxation and labour rules/regulation
• Relevant experience in Accounting
• Relevant experience in using accounting software
• Relevant experience in procurement procedures
• Organizational and multi-tasking skills
• Computer skills, including Microsoft Office 2010, Word and Excel Programs
• Highly motivated and able to work independently;
• Planning and prioritizing skills
• Attention to details

How to Apply

Interested and qualified applicants should submit the below documents not later than 17 December 2020 via the following email address: [email protected] We only receive applications submitted via the above mentioned addresses as follows:

• CVs (not more than 3 pages) Cover Letter (not more than 1 page)
• Highest Education certificate (copy)
• References of three previous employers

Only short listed applicants will be contacted.
CEFA strongly encourages female candidates to apply
Note that applications received after the deadline shall not be considered.
Please also don’t forget to mention the position you are applying for.
The Organization has the faculty to require additional documentation related to job previous experience and current employment position to the candidates.

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