Finance Officer - Payroll

1. Position: Finance Officer - Payroll
2. Term of Employment: Full time
3. Duty Station(s): Addis Ababa
4. Required Number: One
5. Salary & Benefits: Competitive
6. Application Deadline: August 01, 2021

POSITION SUMMARY:

The Finance Officer is responsible for the execution of financial transactions, recording, reporting, and any auxiliary or supporting activities, and budget and reporting related activities. Financial transactions include payment requests, vouchers, payroll, and disbursement activities. Supporting activities include data management, budgeting, and planning, and reporting-related activities. Although the financial officer is responsible for the execution of all these activities, s/he may be asked to focus on, or be responsible for, a specific subset of activities based on the instructions of the Finance Manager or the Finance Director. This position reports to the Sr Finance Officer.

ESSENTIAL DUTIES:

• Ensure efficient and timely processing and recording of transactions:
• Process all disbursement-related transactions, including check requests, periodic or recurring payment requests and standing instructions.
• Ensure timely and accurate processing of petty cash requests and reimbursements.
• Ensure timely and accurate processing of batched invoices.
• Ensure processing of cash collections, cheques, and bank transfers.
• Ensure complete and accurate financial records relating to financial transactions are being processed.
• Ensure timely and accurate payroll processing.
• Interface with HR and ERP HR Module/employee data module to ensure accurate and updated information on employees, contractors, and casual staff.
• Prepare regular management payroll reports.
• Prepare and process monthly payroll for employees, contractors, and casual staff and ensure payments are released timely and accurately.
• Process the payroll payment records on ERP.
• Respond to employee queries on the payroll.
• Ensure timely and accurate processing of treasury activities.
• Monitor, record, and report cash flows for the organization
• Ensure periodic bank records reconciliation.
• Ensure up-to-date fixed assets registers and inventory records.
• Ensure timely and accurate recording of transactions in General Ledger and ensure reconciliation.
• Ensure accurate coding of financial transactions.
• Process direct payment requests for donors and partners
• Ensure timely and accurate data management.
• Ensure management of ERP databases and hardcopy records.
• Assist in tracing and analyzing transactions, records, and financial statements.
• Support all audit-related query resolution and data provision.
• Maintain service and vendor records, and personnel records as applicable.
• Ensure data verification in transactions by ensuring complete supporting documentation for transactions, verifying and correcting records, and obtaining further information for incomplete supporting data.
• Maintain all up-to-date records in ERP as well as hardcopies ad mandated by compliance requirements.
• Address all information requests pertaining to the financials of ATA.
• Support the analysis and validation of budgeting and budget tracking.
• Conduct analyses and validate and review budgets periodically.
• Assist in the coordination of budget preparation and support in the preparation of regular and special budget reports.
• Execute periodic budget tracking and reporting activities.
• Perform other tasks as instructed by Finance Manager & or Sr Finance Officer.

Job Requirements

REQUIRED QUALIFICATIONS:

• Bachelor’s degree in Finance or Accounting.
• At least five years of experience working as a finance officer with experience in payroll, transaction processing, reporting, planning, and/or budgeting functions.
• Experience and proficiency in working with ERP systems, preferably Agresso.
• Advanced skills in Microsoft Office (including Excel) is a must.
• Ability to work in a team environment.
• Ability to work independently to meet deadlines in a fast-paced environment.
• Fluency in English and Amharic and other Ethiopian languages is highly desired.

How to Apply

We invite all candidates meeting the required qualifications to submit 

1. A cover letter
2. A CV (maximum 5 pages) to https://apply.ata.gov.et

Please DO NOT submit scans of certificates with your application.

Women are highly encouraged to apply.

Only short-listed candidates will be contacted.