Finance Officer

Scope of description

Under the direct supervision of the field finance manager, the Finance Officer is responsible for the overall daily routine activities of the finance department, reviewing documents, preparing financial reports on a timely basis, and mentor of staff under his/her supervision. He/she must be able to ensure both organizational and donor compliance and improve good coordination among different departments and be proactive on each aspect of the accounting section. The finance officer is responsible for the below duties and responsibilities.

Duties and responsibilities  

• Handling all aspects of day-to-day operations of the accounting department in the field office.
• Review Payment requests and PRs as per organization requirements.
• Ensure compliance with IRC procedures and guidelines.
• Actively participate in monthly financial report preparation.
• Review expenditure worksheets for accuracy and completeness.
• Records all cash in office, petty cash, and bank transactions on the excel format using accurate codes.
• Follow up on the status of the online BVA system and take accurate action on a timely basis.
• Good working communication with internal staff and external organization partners to keep the strong working relationship for better achievement.
• Preparer a bank reconciliation for the field office and send it to the main office every month.
• Liaison with field office bank on all banking issues.
• Ensure that statutory deductions  are paid on time to avoid any penalty
• Forward to the payroll Administrator every month, outstanding personnel advances and charges related to T7 for recovery. Ensure that advances taken in a given month are liquidated appropriately.
• Preparing and facilitating training for IRC staff about finance policy & procedure
• Conduct a timesheet audit for the field office.

Personnel Management

• Serve as a technical resource person for the accounting department.
• Coaching and mentoring staff.

Logistics duties

• Review Bid analysis submitted by the logistic department.
• In liaison with the Logistics department, prepare commitment lists every month for financial obligations already entered but not captured in the financial report.

Finance/Budgeting

• Act at all times in accordance with local law and standards of accounting practice.
• Review with the objective of gaining a clear understanding of budget guidelines and instructions
• Review funding allocations to enable accurate mentorship to programs and proper coding.
• Provide training to program staff on finance issues.
• Receptive to training provided and to develop his or her technical and professional competence.
• Produce monthly and quarterly reports to be reviewed by the Finance Manager/Assistant Finance Controller.
• Assist in budget preparation at the field level.

Security/Communication

• Reports any security issues to the security focal person.
• Reports any financial irregularities that occur within the IRC office, staff compound, and site to the concerned body.

Coordination

• In coordination with supervisor, carry out appraisals for staff in the department.
• Enhance good coordination between the finance department and other different departments.

Common duties

• Attend and participate in training identified/organized by your supervisor.
• Follow any new procedures and guidelines designated in circulars from Country Office
• Report any violations of the IRC Sexual Abuse and Exploitation Code of Conduct (in-country and worldwide) as per the IRC reporting mechanism. The reporting of violations is an obligation on the part of all staff members
• Assist were vital in undertaking activities that seek to prevent the occurrence of sexual abuse and exploitation of refugees by IRC and other humanitarian workers.
• Performs other duties assigned by supervisor.

Job Requirements

• BA in Accounting and finance with three years of related experience.
• MA in accounting and finance with two years of related experience.
• NGO is a plus advantage.
• Familiar with basic computer application and SUN accounting software

Skills and Abilities:

• Proficient spoken and written English.
• Good communication and interpersonal skills.
• Technical and report writing skills
• Basic supervisory/managerial skills.
• Must be comfortable in being a proactive member of the department.  Must seek to identify and communicate potential problems and propose solutions to the level of management appropriate to effect solutions
• Must be able to function optimally in a loosely structured, but complex work environment and to set appropriate priorities, and deal optimally with numerous simultaneous requirements.
• Ability to carry out responsibilities independently with minimal technical support from within the organization
• Experience in the different donor accounting systems, document verification, and monitoring skills is preferable.

How to Apply

Candidates who meet the above qualifications; please send your CV and application letter only through the IRC career site:

External 👉 https://rescue.csod.com/ux/ats/careersite/1/home/requisition/23385?c=rescue

Internal 👉 https://rescue.csod.com/ux/ats/careersite/2/home/requisition/23385?c=rescue

Your application letter/cover letter must include the following information:

• Name of the position you have applied for
• Date of application
• Summary of your qualifications and experience
• Motivation/objective of why you have applied for the job
• Please include at least 3 references from current and former supervisors.

Standards of Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation. 

Gender Equality: We are committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols, and other supportive benefits and allowances

Equal Opportunity Employer: We are an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, age, marital status, veteran status, disability, or any other characteristic protected by applicable law.