Archive & Documentation Officer

• Organizes develops and implements the archival filing and retrieval systems and standardizes records management procedures;
• Monitor and continuously improve the effectiveness of data management procedures and processes according to objectives
• Updating and maintenance of the document control database by monitoring all incoming/outgoing documentation and entering and management of document
• Ensures the proper and smooth flow of documents and files and out of the filing system of the Central Archive and the immediate return of documents to their appropriate places and follows-up on lost, missing, and misplaced files;
• Arranges for the proper storage of inactive or dead files and the disposal of unusable records on the basis of established policies and procedures;
• Supervises the receipt and the registering, stamping, and indexing of incoming and outgoing letters, emails and copies;
• evaluating records for preservation and retention – some may be fragile and need careful handling, repair, or conservation;
• assembling, cataloging, preserving, and managing valuable collections of historical information
• Ensuring all document control procedures adhere to organization rules and regulations
• The arrangement of documents will usually be alphabetical or chronological within record groups or series, showing the hierarchical relationship of each fond (creating office or individual) to the institution’s other
• Organize archival records and develop classification systems to facilitate access to archival materials.
• Ascertains the adequacy of messenger services in the Archive;
• perform other Jobs as requested

Job Requirements

• BA/College Dip. Secretarial Science & Office Mgt, Management, Foreign Language, and related studies.
• 2 years for BA/or 5 years for Diploma after graduation, shall possess an extensive experience in a same or similar position
• Excellent communication skills and interpersonal relations are required. Computer skill in relevant software desired.

How to Apply

Email your CV and cover letter to [email protected]

Your cover letter should include what experiences you have that can make you an asset to our company. Please no more than 300 words. Please also add what area you live in (i.e. CMC, Old Airport, etc.)

Note: Double-check your CV and cover letter for typos and appropriate grammar usage (i.e. capitalization, etc.)

If you are called for an interview, it will be in English.