Risk, Internal Audit and Compliance Coordinator

ROLE PURPOSE

The position holder will be responsible to support Risk, Audit and Compliance Manager for the implementation of the department’s strategic plan by providing assurance of risk management and monitored controls in delivering country operations through developing and ensuring effective and efficient systems, internal controls, policies and procedures are in place and at all times implemented correctly. 

Reports to: Risk, Audit and Compliance Manager 

Direct reports:  Internal Audit and Compliance Officer

Accountabilities and main work activities

Risk Management System / Risk Registers (5%)

• Monitor the progress of completion of actions on a timely basis and recommends to his supervisor if further action needs to take place
• Support the identification and classification of risks to the country operation, the documentation of these, and the determination of appropriate actions to appropriately manage/mitigate such risks. This includes the timely and periodic completion of the Country Office and Program Area risk registers. 
• Follow up continuously on the progress made towards agreed risk management/ mitigation actions, such that remedial actions can be taken in a timely way and when necessary.
• Ensure training and support of staff in the development of key control standards and strengthen risk management and compliance

Audit and Compliance with key controls, effectiveness, and policies and procedures (60%)

• Prepare a master list of all required compliances to internal policies and procedures, external compliances to donors and government, ensure that Plan Ethiopia fully meets all the required compliances, monitor it, regularly and review its adequacy and effectiveness.
• Review compliance with established key controls in all areas of business including program, finance, sponsorship, resource acquisition, grant management, human resources, IT, partnerships, logistics, and in any other area of business as relevant.
• Prepare and submit a monthly report to the Risk, Audit, and Compliance Manager with regard to progress against the agreed plan.
• Based on the approved annual plan and the direction given from his/her supervisor,  conduct internal audits of all Departments and PAs in Plan Ethiopia every year.  Prepare a clear report with action plans and share it with his/her supervisor. Monitor the progress against the action plan to address all internal audit actions. 
• Ensure periodic pre-audits on grants are carried out prior to the donor audits so that matters arising are addressed in a timely manner
• Prepare and regularly update the Master list of all audit actions, follow up with all action owners on regular basis, update the progress on audit actions and share it on monthly basis with his/her supervisor.
• Conduct an assessment of grant conditions compliance regularly on a sample basis in close collaboration with the project implementation team 
• Reviews compliance with the key controls contained in the HR manual of PIE regarding the Completeness of staff personal files, the process of employing new staff, contract extensions, and the like.
• Review of the management of cash is in compliance with the key requirements of the Operations Manual and/or other management controls as appropriate:
• For purchase of goods and services, assesses compliance with the key controls regarding authorization, selection of suppliers, and acknowledgment of receipt of goods purchased
• Control over per diem policies and travel advance payments
• Review deduction, declaration, and payment of withholding tax as per the relevant law
• Review compliance with the key controls contained in the Operations Manual regarding fixed assets and inventory

Grant Management (10%)

• Continually review whether the grant management activities are in compliance with the key controls contained in the grant management guidelines of PIE and donor regulations
• Assess compliance with grant conditions on a sample basis working closely with the project implementation team 
• Provide information on donor and Plan regulations on a regular basis to ensure specific guidelines are being followed.
• Partners Support and conformance review (10%)
• Support partner organizations in their own risk management systems and processes, and conduct partner risk assessments based on due diligence reports, the volume of funds, and other criteria set by his/her supervisor so as to identify possible key risks that might affect PIE’s operations with partners.
• Review selected partner organizations to ensure that they are operating in conformity with the partnership agreement entered into with PIE.

Case Investigation (10%)

• As required by the Country Director, support the design and undertaking of investigations into occurrences and incidents that have materialized and where controls, policies, and procedures may be found to have been inadequate. This includes, but is not limited to, allegations of fraud.

Capacity Development and Anti-Fraud Awareness:(5%)

• Assist Risk, Audit, and Compliance Manager in the implementation of the capacity development plan and create an environment of organization-wide experience sharing and promoting best practices in relation to audit and compliance.
• Support and facilitate continuous reflection and learning with regard to the risk management system, as a means towards is continuous refinement and enhancement. 
• Support and Monitor the implementation of the Anti-Fraud Policy anchored on zero tolerance to fraud.
• Conduct Ad Hoc and investigative assignments where required in line with the stipulated methodology and Counter Fraud Unit timelines.
• Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)
• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
• Ensures that staff under his/her supervision are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day-to-day work.
• Ensures that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

Job Requirements

Qualifications/ experience essential:

• Graduate in relevant degree in Accounting and/or Finance, Audit or Compliance Management or other relevant areas and at least 5 years of work experience out of which 3 years on auditing experience preferably from NGO sector.  

Qualifications/ experience desirable:

• Knowledge of risk management frameworks and processes; and  Internal Control System

Skills Specific to the Post

• Ability to communicate effectively in the area of expertise.  
• Ability to develop effective working relationships within the team and across the CO.  
• Strong organizational and coordination skills
• Report writing skills
• Computer literacy
• Ability to work in a multidisciplinary and multicultural environment
• Ability to investigate fraud cases
• Fluency in English language is essential

How to Apply

The closing date for the application is January 24, 2022. Qualified candidates should submit their applications with the below link.

https://jobs.plan-international.org/job-invite/42475/

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.

Please note that: 

• Applications and CVs written in English will be accepted
• Shortlisted candidates will be contacted.
• Please note that we are not accepting CVs that are not sent through the indicated link.

Female applicants are highly encouraged to apply.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.