Field Manager Re-advertisement

Background

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. IRC has been working in Ethiopia since 1999 and is implementing integrated, community-managed programs aimed at improving the quality of lives and recovery of livelihood of the disaster-affected population’s through promoting individual participation, strengthening institutions, and emergency response.

Summary Statement of work and responsibilities:

Under the direct supervision of Adama based Field Coordinator, the Field Manager is in charge of the overall coordination and management of IRC programs and operations in East Hararghe Zone, and surrounding areas. Provides supports to field-based staff and is responsible for operations and program management, communication, representation, reporting, staff, and asset safety. Ensures operations are in compliance with the IRC, donor and government policies and requirements procedures,

Detailed responsibilities and tasks:

Operation: Supply Chain

• Approve the purchase request purchase orders, contract agreements, internal and external commitments, store releases and payments up to the delegated authorization threshold and dedicated projects
• Ensure procurement system follows protocols, SOPs, rules, and regulations. This involves effective communication and working relations with technical managers, and others involved so as to facilitate timely procurements and payments based on procurement plans, lead time, and with ATC authorized suppliers.
• Regularly follow-up warehouse/store management by using warehouse monitoring tools like conducting regular spot checks; reviewing warehouse inventory reports.
• Control IRC supplies and assets, and report to Field or country office regarding any misuse, theft, or damage to IRC properties as soon as possible.
• Ensures planned and fair allocation of IRC resources (facilities, equipment, vehicles) is in placed
• Quarter, semiannual and annual inventories were conducted as per the schedule. Ensure properties, assets, and other equipments are maintained as per the operations and maintenance protocols.

Human Resource Management

• IRC staff personnel policy and IRC WAY are respected and practiced properly. Ensure that sound decision is made on breaches and appropriate measures are taken in a timely manner.
• Lead field-based sector staff and ensure that staff performance management process/PMP (objectives setting, midterm evaluation and final evaluation) are done timely following the right PMP guideline procedures.
• Cheek if staff have a clear understanding of the IRC professional code of conduct, IRC policies, IRC mission, strategic action plans; their roles, responsibilities, and refresh them regularly.
• Maintain system and IRC standard methodologies for regular staff performance evaluation, and assist the office in developing a framework for staff career development (coaching and training) at least twice per year
• Ensure staff is deployed in a timely manner by applying standard procedures for staff recruitment and providing support for the recruitment team in Adama and Addis.
• Provide regular counseling and support in the resolution of employee workplace challenges and Propose and/or take corrective measures within IRC’s personnel policies.
• Authorize staff when traveling out of their duty stations for IRC business as per the IRC personnel policy, procedures and guidelines.
• Staff and client-responsive and reporting mechanize for any concerns and complaints are established, and are addressed in a proper manner

Financial Management

• Ensure an appropriate cash management system is implemented in satellite offices. This includes cash transfer, payment system and proper handling of petty cash and cash in office mechanisms, bank account management, and risk management related to cash.
• Follow up the timely cash projection by respective program and support sector leads. Follow-up Staff, supplier, contractor, and labor cost and daily laborers’ payment sheet, etc are timely actioned
• Approve all payments (procurement, travel disbursements, staffs’ incentive, and other payments per the approval threshold level.
• Verify/review all payments beyond the authority level
• Review and ensure field-based financial reports are accurate and meet IRC and donor reporting requirements.
• Coordinate and facilitate BVA review within the team and Field/country office and share the feedback.

Program and Grant Management:

• Work plan, spending plan, and procurement plans prepared, reviewed, and shared with the concerned body on time.
• Facilitate project cycle meetings (PDM, POM, PIM, and PCM & PLM) are conducted on a regular basis for each project.
• In coordination with Adama & Addis TUs, ensure that all the IRC projects are implemented in accordance with IRC Program Framework and support that implementation follows the core programming principles.
• Provide administrative, operational, and logistical assistance to all programs teams to ensure planned training, workshops, and awareness-raising events are conducted.
• Provide input on operational, administrative, and human resource needs during proposal design and program development.
• Assist and follow-up clients and key other partners are taking part at different stages of project cycles
• Follow program material supply at the site are properly used per the intended purpose and conduct the regular filed visit.
• Play the budget holder role for all grants handled under the satellite office and follow up and support the managers/officers to run their budget within the timeline and the projects are smoothly implemented as per the initial project log frame, schedule budget, and the required indicators are met.
• Make sure all the reports (internals and externals) are developed accurately and submitted on or before their due dates.

Representation and Coordination: 

• Represent IRC on different forms in the area. Participate at Zonal/regional and filed level inter-agency meetings; facilitate regular meetings-The tasks include serving as focal person for any information shared with or received from agencies and surrounding community representatives; preparing and reporting required updates and regular reports on all IRC activities to agencies and donor (s); assist in facilitating donor monitoring visit
• Actively pursue good coordination and working relationships with relevant actors, government Donor, UN agencies and implementing local and international partners (IPs), and host/local community representatives and informal leaders
• Maintain office records and, disseminate information and correspondence from field office, IRC Addis, IPs, donors to all operation and program staff in the camps and vice-versa.
• Play the coordination role between and among program and operation departments, field, and the country office
• Establish smooth and effective communication with key partners
• Make sure that the IRC's good reputation is developed with quality work in all aspects and the organization developed good relationships and acceptance in the region.

Safety and Security 

• Assist SRA and SMP development, ensure SOPs and CPs are implemented, provide on arrival briefing for new staff, travelers and visitors; facilitate related training for the staff
• Supervise security/safety situations, ensure incidents are reported on time
• Conduct regular review of duty of care and make sure the working environment is safe and comfortable. Assess, design, and implement different ways of improving the project office environment. Adapt and develop site-specific IRC compound management protocols.
• Ensure all staff understand IRC Ethiopia Health and Insurance Policy

Leadership

• Provides a clear sense of direction, and demonstrates the ability to carry out the vision; assists others to realize and live by
• Develop others & build trust by creating an atmosphere of trust and an enabling environment where staff can discharge their best and develop their potential.
• Work strategically to realize the Organization’s goals and communicate a clear strategic direction of the field office.
• Encourage key staff to participate in the problem-solving, decision-making processes. Supervise and address work-related misunderstandings in consultation with other concerned bodies.
• Exercise a reasonable level of delegation of roles to key staff.
• Maintain a system to strengthen inter-departmental coordination by facilitating sector-specific and regular staff meetings.
• Preserve close, open, and professional relationships with all staff and partners.

Job Requirements

•  First Degree or postgraduate degree (MA or MSc) in project management, economics, management, business administration, developments, social science, hydraulic or public engineering’s or related fields
• Minimum of six years of similar work experience with a degree or three years relevance experience plus pot graduate. NGO experience and at least two years of senior-level management experience preferred

Fields of Expertise: Project management, leadership & management,

Languages: Communication in English and Amharic, and knowledge of Afan Oromo and local context is an advantage. 

Skills:

• leadership, proposal, and report writing; excellent representation; Experience WASH, protection, health, NFI/ES, cash, Cash, ES/NFI projects, and lifesaving emergency projects.
• Computer literate and ability to use basic operating systems; Experience working in remote and hardship areas
• Knowledge of development and emergency project contexts, able to work under conflicting priorities.
• Critical problem solving and a high level of partnership
• Coordination and lesioning skill
• Knowledge of diversity, and equality
• Female applicants are highly encouraged

How to Apply

Candidates meeting the above qualifications are encouraged to apply only through the below IRC Online recruitment website: 

External → https://rescue.csod.com/ux/ats/careersite/1/home/requisition/23906?c=rescue.

Internal → https://rescue.csod.com/ux/ats/careersite/2/home/requisition/23906?c=rescue.

Please include 3 references from current and former employers.

Applications will not be returned. IRC discourages phone calls or personal visits.

Only applicants meeting the minimum qualification will be short-listed and contacted.

Female candidates are highly encouraged to apply.

IRC is an equal employment opportunity employer.  IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, or disability.

Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols, and other supportive benefits and allowances

Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable