Senior Secretary

Job Summary

To keep an organization running smoothly, take care of the administrative and organizational tasks that make the organization function as per the standard and professional guidelines of the firm.

Main Responsibility:

• Answer and direct phone calls to appropriate task managers.
• Organize and schedule meetings and appointments.
• Maintain client correspondence files.
• Manage administrative duties i.e. filling, typing, copying, binding, and scanning;
• Typing, preparing, and collating reports.
• Organizing and servicing meetings (producing agendas and taking minutes);
• Managing client databases.
• Prioritizing workloads.
• Implementing new procedures and administrative systems.
• Logging or processing bills or expenses.
• Reply to email, telephone, or face-to-face inquiries.
• Assist in maintaining petty cash.
• Open, sort, and distribute incoming correspondence.
• Perform other duties assigned by immediate supervisor.

Job Requirements

Education and Experience Required

• Diploma/Degree in Secretarial Science and Office Management.
• 6 years of experience for Diploma holders and 3 years’ experience for Degree holders in secretarial services.
• Audit firm experience is advantageous.

Ability and Skill Required

• The ability to use standard software packages (e.g. MS Office).
• Good communication, customer service, and relationship-building skills.
• Team working skills.
• Organization and time management skills.
• Attention to detail.
• Assertiveness.
• Flexibility.
• The ability to be proactive and use your initiative.

How to Apply

Fill out the online application form by following the below link by inserting this vacancy code: 003/1/2022

https://forms.office.com/r/Wfijv7sv10

Only shortlisted Female applicants who filled online application form will be contacted.