Administration Assistant

Purpose of the position:

As the program involves three regions with a multisector humanitarian response, it needs a good deal of coordination, collaboration, and proper administration management support to the leadership. As the leadership of NECR needs to have, a good deal of document management, it involves expatriate staffs, organization of several regional and national level different workshops, facilitation of administrative activities, etc. NECR function involves a huge administrative work with the response leadership function. Hence, given the bulk of administrative works it sought to hire administration assistance helping the NECR director and the response leadership positions.

Major Responsibilities:

• Provide a range of administrative support services, including word processing, mail management, photocopying, and filing, to support the effective and efficient operation of NECR
• Provide a range of reception services, including managing visitors and callers to the Office and the other Units in the HO, and maintaining a tidy reception area, to ensure a professional reception is maintained for all the NECR.
• Maintain database and other records in accordance with relevant systems, policies and procedures, to support effective and efficient records management of the NECR.
• Provide information and advice on administrative policy and procedures, as required, to facilitate compliance in administrative activities within the operation of the NECR.
• Field phone calls for Program staff whilst these staff are away from their office.
• Meet administrative needs of the response including making travel arrangements, organizing meetings and external seminars, catering.
• Assess incoming correspondence, telephone inquiries, diary management, records management, the coordination of confidential briefing materials.
• Use computer-based applications, including word, excel and in-house databases, record-keeping software, and other systems to produce correspondence, reports, and other material as required.
• Liaise with, actively develop and maintain working relationships within the program, the wider organization and with external stakeholders.
• Organize the NECR senior leadership team’s correspondence, coordinate travel, and provide secretariat support for your team.
• Commit to, promote and model WV value and Code of Conduct

Job Requirements

Required Education, training, license, registration, and certification

• Bachelor Degree in Management, Administrative and Office Management or related fields 

Required Professional Experience

• 5 yrs. in related experience, preferably in INGOs
• Experience in Administration assistance

Preferred Knowledge and Qualifications

• Good interpersonal, organizational, and time management skills. Able to manage multiple tasks and meet deadlines.
• Ability to maintain performance expectations in a continues changing environments
• Excellent written and verbal communication and relational skills, especially in a cross-cultural environment, and ability to analyze and solve problems, persuade, network and negotiate…

Working Environment / Conditions:

• Office-based 

How to Apply

Interested applicants are required to Write Position Title on the subject line attach the Current CV with three references & fill out the employment application form which can be found at www.ahaduvacancy.com/docs/wve-form.pdf and email before the closing date of this announcement to [email protected]

World Vision has zero tolerance towards the abuse and exploitation of children and vulnerable adults. Every prospective employee, volunteer, and intern is obliged to comply with world vision’s child and adult safeguarding policy.

Note: We do not receive hard copies /We do not receive applicants those who don’t write position title on the subject line