Grant Finance Officer

Purpose of the position

To manage financial and administrative activities of different grant projects as per the organization’s policies and procedures.

Major Duties and Responsibilities

Grant Financial Accounting Operation

• Process Grant Financial transaction/ in compliance with WVI FM manual, internal policies, terms, conditions, and regulations of the grant according to the grant terms and conditions.
• Manage account for the grants
• Establishes good working relationship with local officials, Woreda level government bodies, and other stakeholders; works closely with field staff and the communities to initiate project activities and to disseminate information
• Engage in preparation of monthly LDR for respective grant projects and encourage field staff as per grant requirement.
• Facilitate and process all types of employee advance requests for grant program staff and follow up for the settlement of all local travel and business advances within the due date
• Process employee out pocket reimbursement requests as per the organization policy and standard
• Process reversal journal entries for correction, reclassification, or allocation for grant costs and submit for review and approval
• Prepare IRA reversal journal and hold to sun Systems and maintain adequate supporting documents.
• Assist grant program staff in all finical matters, review their coding, reimbursement requests, process journals as needed
• Prepare/review adjusting entries, corrections, amendments entries for the grant project, hold journals in Sun System on real-time bases and maintain adequate supporting documents for all grant-related journals
• Prepare cash flow of the grant projects, and submit to Grant Finance Manager for final review and posting to sun system

Grant Compliance and Risk Management

• Maintain adequate staff advance tracking reports for grant projects and ensure emergency costs are charged to the project they worked for
• Ensure monthly grant financial reports are filled and ready for external/internal audit reviews
• Involve in budget preparation, cash flow analysis, budget management, and control in collaboration with staff.
• Engage in maintaining monthly and annual fixed asset inventory register of the school, handle cash request and management to ensure project’s month-end cash balance according to the project’s target and request fuel coupons as per the need
• Involve in budget preparation, cash flow analysis, budget management, and control in collaboration with staff.
• Engage in maintaining monthly and annual fixed asset inventory register of the school, handle cash request and management to ensure project’s month-end cash balance according to the project’s target, and request fuel coupons as per the need
• Track reimbursable VAT for timely share to national office
• Monitor grant project spending and follow abnormal balances/records, unallowable costs, and report to concerned managers and project budget holders for direction
• Ensure timely advance management and data management for the field office·       Ensure the application of GAAP Principles and WVI financial management protocols in preparing journals, reports, and the operation of grant accounting.  

Job Requirements

• Balanced combination of a least six years of Business Management Experience in INGOs and for-profit business
• Able to motivate staff to achieve core results
• Experience with government grant regulations and financial reporting requirements
• Able to leverage key opportunities to mitigate business risks
• Able to work with minimum supervision
• Supervisory and technical expertise in business systems development, internal controls, policies, and procedures
• Excellent working knowledge of GAAP and government/donor regulations and requirements

How to Apply

Interested applicants must require to attach their Current CV & fill out an employment application form which can be found at https://docs.ahaduvacancy.com/wve-form.pdf and send prior to the application deadline of this vacancy announcement to [email protected]              

World Vision has zero tolerance towards the abuse and exploitation of children and vulnerable adults. Every prospective employee, volunteer, and an intern is obliged to comply with world vision’s child and adult safeguarding policy.

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