HR & Admin Officer

Key areas of accountability

Human Resources

• Support Dollo field office in recruitment & report and other HR duties.
• Working closely with the HR & Admin coordinator at Dollo field office and supporting Field Offices with recruitment through the preparation of Job Profiles, Job Advertisements, arranging and attending interviews, preparation of recruitment minutes, issuing conditional offers, etc.
• Ensure all recruitment-related documentation is prepared in a timely and accurate manner including preparation of conditional offers, contracts, pre-deployment checks, etc.
• Create and maintain staff files, ensuring a high level of confidentiality and that staff files are complete, up-to-date, and stored safely.
• Maintain recruitment files including keeping records of interview questions, job profiles, job advertisements, recruitment tracker.
• Comply with HR policies and practice within the department, complying with both employment law and SCI country office policy and providing necessary support to the staff as required.
• Assist the departments with ineffective and efficient Performance Management Systems and work with coordinators in the department to ensure that performance management is being practiced on a regular basis.
• Develop and maintain good networks and relationships to keep abreast of other HR and Admin-related information and to facilitate best practice information sharing externally and internally.
• Ensure that all subordinate staff e.g. guards, office attendants & compound supervisor performance and Effort reports are done on a timely basis.
• Ensure that every staff member submitted his/her leave plan in advance
• Taking the lead of staff annual leave plan preparation and Leave utilization to follow up

Administrative tasks

• Be the focal point for visitors to Dollo field office by facilitating travel support to all visitors including staff, donors, external visitors, etc ensuring hotel booking, security briefing, transport, receiving guests, etc.
• File documents and correspondence in their respective file holders as per the established filing keys and procedures.
• Plan, organize, and schedule priorities in handling multiple tasks and meeting deadlines
• Ensure the effective and efficient use of all SCI resources in order to keep costs low and ensure the security of staff.
• Comply with all relevant Save the Children policies and procedures with respect to child protection, health and safety, security, equal opportunities, and other relevant policies.
• Ensure office facilities, computers, and accessories are in good condition and at all times ready for use.
• Ensure timely provision of essential services such as housekeeping and tea/coffee to employees.
• Ensure that computers are protected from viruses; maintain efficient utilization of administrative services, telephone, courier, communication radio, photocopier services, etc
• Ensure that administrative support is provided to other human resources management functions, i.e. dealing with post, e-mail, filing, and photocopying. Also, ensure that the HR database of staff information is maintained and kept up to date.
• Work with the security guards to ensure the movement of vehicles is in line with the security situation.
• Timely fuelling of office generator upon authorization of the concerned person
• Ensure compound and Generator repairs are monitored and done on time with proper documentation in place.
• Conduct regular meetings with all the subordinate staffs
• Performs other related tasks as required
• Work with the compound supervisors to ensure guesthouse purchases are timely when needed

Job Requirements

QUALIFICATIONS AND EXPERIENCE

Essential

• Educated to degree level, in Human Resource Management or Management or Administration or equivalent.
• Resourcefulness and creativity in order to develop the role of HR within the program and ensure the most effective support to line management.
• Knowledge of Ethiopian employment law and models of good employment practice.
• Communication skills both written and verbal in order to establish effective relationships with a wide variety of internal and external audiences, including at a geographical distance.
• Good understanding of the issues that affect employee relations.
• Strong attention to detail and organizational skills.
• Ability to think, identify the HR & Admin implications of the organization's plans, and respond with an intermediary level.
• Ability to work in a challenging environment.
• Solution-focused with the ability to work under pressure, quickly and flexibly.
• Understanding the values and objectives of SCI
• Knowledge of local language and work with Save the children is advantageous.
• Good written and spoken English language skills.
• Computer literal with a good understanding and knowledge of IT-related issues and internet applications.

How to Apply

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations.  A copy of the full role profile can be found at https://stcuk.taleo.net/careersection/ex/jobdetail.ftl?job=220000TL