Records and Archive Officer (2)

Purpose of the Job:

To preserve Commission information and data by safekeeping of permanent records and historically valuable documents. 

Main Duties and Responsibilities:

• Be the focal person to receive all incoming documents to the Commission.
• Responsible to register all incoming and outgoing letters and distribute them to appropriate staff in the Commission and other stakeholders.
• Follow up the receipt of letters and documents by relevant persons.
• Ensure all the Commission documents are recorded.
• Organize archival records and develop classification systems to facilitate access to archival materials.
• Acquire and process new archival materials and maintain records of documents received, stored, issued, and returned and file catalog cards according to the system used.
• Provide reference services and assistance for users needing archival materials.
• Prepare archival records, such as document descriptions, to allow easy access to information.
• Authenticate and appraise historical documents and archival materials.
• Create and maintain accessible, retrievable computer archives and databases, incorporating current advances in electronic information storage technology.
• Preserve records, documents, and objects, copying records to film, videotape, audiotape, disk, or computer formats, as necessary.
• Initiate the discarding of inactive files or other materials.

Report to: Coordinator, Facility, and Transport  

Duration: Open/Indefinite Contract

Salary range: Gross monthly salary of ETB 6,596.00- ETB 7,635.00 plus ETB 3,000.00 Housing allowance and ETB 1,200.00 Transport allowance, depending on candidate’s qualification, experience, and earning history

Job Requirements

Qualifications and Experience:

• BA or Diploma (Level IV Certificate) in Accounting, Management, Office Administration or related field
• 0 year of experience with BA
• 2 years of relevant experience with Diploma/Level
• Computer Literate
• Knowledge of Amharic is required. Knowledge of other local languages is advantageous.

How to Apply

Interested candidates should write a covering letter, explaining why they are interested in this role, why they are the right person for the job with a recent CV which should be sent to the following email address: [email protected]

Please include the name and location of the position on the subject of the email

Women candidates and candidates with disabilities are highly encouraged to apply and only short-listed candidates will be contacted for an interview and written exam