Junior Financial Specialist

GIZ- Internal/External Vacancy Announcement ‘#048/2022’

Forests for Future (F4F)

GIZ’s Biodiversity and Forestry Program (BFP) and Forests for Future(F4F) project are currently operating in the area of influence of lake Chamo catchment, (SNNPR). The projects are operating in a landscape approach for the restoration of the landscape, the introduction of sustainable agricultural practices, protection of natural resources, and management of the Nech Sar National Park.

For the Addis Ababa office, GIZ is looking for an administration and finance professional to assist the two projects in administration and financial tasks.

• Duration of contract: 30/06/2024
• Required Candidates:  One

Responsibilities and Duties

• Ensures procurement of the projects are done in accordance with the rules and regulation of GIZ 
• Ensures fixed assets of the projects are properly recorded, updated, and reported in accordance with the fixed asset management  
• Ensures cash accounting transactions are recorded in a timely manner and in accordance with GIZ’s accounting rules and regulations to meet reporting dates and requirements.

Tasks

Procurement

• Review procurement service request to make sure that all the necessary supporting documents and requirements are attached.
• Procures Goods and services from local market, monitor markets, issues invitations to tender and processes orders for amounts assigned to the project in accordance with GIZ rules and regulations.
• Provide assistance in organizing field visits and make travel arrangements for travellers as required.
• Monitoring and follow-up procurement of goods and services status with the Country office/Head quarters
• Accepts goods and ensures that the delivery of goods and services are documented, and goods received are checked appropriately
• Maintain and oversee the procurement file in the project for a complete order in accordance with GIZ filing structure
• checks goods invoices, goods inwards receipts, and other (delivery) papers and payment instruction
• Arrange and facilitate the safe transfer of goods to their destination and to partners
• Facilitate preparation and development of contracts and implement contracts in the program office for amounts assigned to the program office as per GIZ rules and regulations.
• Report any difficulties (sourcing, stock-outs, unavailability) immediately to the requester and budget holder.
• Compare and evaluate offers from suppliers, ensure technical, commercial, and financial aspects of the bids/proposals in accordance with the GIZ procurement policy and procedures
• Prepare payment requests and facilitate payment to suppliers (e.g. arrange cash/cheques and withholding tax receipts with the F4F Finance Unit)
• Ensure proper invoices are obtained timely and handed to the F4F Finance Unit for settlement
• Provide required procurement supporting documents for auditors whenever internal or external Control is conducted and assists on follow-up of auditor’s findings.

Cash management / Accounting

• Prepares and processes petty cash payment
• Ensures timely petty cash replenishment, maintains emergency cash at the required level
• Processes and issues cash receipts for all incoming cash and Withholding tax receipt to suppliers
• Prepares monthly reconciliation between WINPACCS booking values and physical cash on hand.
• Processes monthly closing of cash accounts and submit the cash book report to Country Office.

Administration

• Provide administrative, Finance and logistic assistance in organizing and carrying out meetings & workshops.
• Facilitate the project meeting/workshop, training participants hotel reservation, per diem and transportation allowance payment as per the GIZ policy.
• Keeps financial records according to GIZ standards, ensures proper filing of financial documents
• Record fixed asset in the system and makes reconciliation on regular basis
• Ensures all fixed assets is provided with inventory number and affixation is properly done
• Facilitates   annual fixed asset inventory as per GIZ regulation
• Ensures all transfer of fixed asset between individual, to partners and among officers are properly recorded and documented

General

• Performs other duties and tasks assigned by the supervisor.

Job Requirements

Required qualifications, competencies, and experience

Qualifications

• University degree (BA) in accounting, /Business administration or equivalent
• English and Amharic (or other languages) fluency, written and spoken
• Good working knowledge of standard computer applications such as MS Office: outlook, word, excel, PowerPoint

Professional experience

• The capability of concise and coherent reporting along with standard formats
• Ability to communicate adequately to different target groups
• Cooperation skills

Other knowledge, additional competencies

• Result-driven and resource-oriented way of working
• Ability to adapt quickly and proactively to changing conditions
• Willingness to learn independently and proactively
• Ability to work under time pressure and being able to multitask

How to Apply

Interested and qualified candidates shall submit their motivation letter along with their non- returnable recent CV Email: [email protected]

Note:

Please make sure you mention the vacancy number and position title ‘Junior Financial Specialist #048/2022’ in the subject line of your email application. Due to large number of applications we categories applications with the vacancy numbers.

Applications without vacancy numbers in subject lines might not be categorized in the appropriate folder and could be disqualified.

Only short-listed candidates will be contacted

We encourage persons with disabilities to apply for the position. In case of equal qualification, persons with disabilities will be given preference.

Applications from qualified women are encouraged.

“Please refer to our brochure to learn more about GIZ’s attractive benefit package.”