Finance and Operations Director

REACH Ethiopia seeks a Finance and Operations Director and the Director is a member of the Senior Management Team that supports the Executive Director by leading the day-to-day activities of the REACH Ethiopia Finance Operations Department. S/he will supervise the Finance and HR and Admin Sections and report to the Executive Director.

General Responsibilities

• Direct, facilitate, train, provide finance and operations administrative guidelines
• Conduct training for REACH Ethiopia staff on organizational and project policies and project management
• Ensure that RAECH Ethiopia procurement systems and donor approval and other regulatory compliance processes are in place.
• Implements risk management functions such as routine file “spot check” reviews to ensure compliance by devoting approximately three days per month to each project office conducting file reviews.
• Assist with developing key administrative management systems and monitor the introduction of the systems. Specifically, the systems will include financial management and internal control, procurement management, record-keeping systems, various reporting, and inventory control.
• Ensure REACH Ethiopia compliance with US Government and other donors’ rules and regulations regarding procurements of goods and services.
• Supervise the development and maintenance of a filing system in electronic and hard copy format for technical, financial, and administrative documents.
• Supervise and monitor the performance of the Finance, HR, and Administration team. team
• Perform any other task assigned by the Executive Director or Board of Management.
• Understand and adhere to established policies and procedures and promote them throughout REACH Ethiopia staff.

Specific Duties by Function:

Human Resources

• Anticipates future recruitment needs and leads recruitment efforts for long-term staff, short-term staff, and consultants – including initial CV reviews, participating in interview panels, and contracting on an as-needed basis.
• Manages annual performance evaluations and salary increase processes.
• Promotes and supports staff continuous development.
• Supervises project human resources management, including training and termination (as necessary) of personnel.
• Ensures compliance with employee policy manual and updates the policy manual, as required.

Operations and Procurement

• Reviews requests for quotations; reviews purchase orders, drafts/finalize subcontracts; and oversees the execution and overall management of subcontracts.
• Ensures project inventory and vehicles are maintained/updated.
• Manages travel of project staff; oversees issuing of travel advances and reconciliation of expense reports.
• Ensures project vehicles and office facilities are maintained.
• Collaborates with the technical team to ensure that the proper procurement and logistical arrangements are made to facilitate the implementation of technical activities.
• Ensure that an appropriate segregation of duties exists to ensure effective support of field operations and to protect the integrity of the finance and administrative operations.

Compliance

• Ensures compliance with USAID regulations, REACH Ethiopia policies and laws of Ethiopia.
• Promotes staff awareness of USAID and other donors’ regulations relevant to the projects.
• Establishes standards and procedures to ensure that the compliance of programs throughout the project is effective and efficient.
• Initiates revising, updating, and /or reviewing procedures and policy manuals as necessary.
• Ensures proper filing of administrative and technical documentation.

Finance and Budget

• Lead and coordinate the development of annual plans and budgets for the organizations in collaboration with the Technical Director and Planning and M&E Director.
• Together with the Executive Director, prepare annual budgets to be presented to the Board for approval.
• Plans and tracks financial and administrative activities with REACH Ethiopia project staff to evaluate needs for implementation.
• Keeps the management up to date on the financial status of the project and the execution of the budget; provides accurate forecasting of project expenses.
• Manages USD and local currency bank accounts for funding of project expenses.
• Oversees accounting procedures according to REACH Ethiopia’s accounting policies and ensures timely and accurate entering of project expenses.
• Review REACH Ethiopia chart of accounts as may be needed
• Manage budget to ensure that budget line items are expended as per approved budget.
• Conducts regular reviews of a petty cash register.
• Reviews payroll for staff.
• Prepare and revise finance and operation guidelines in order that they adhere to Government/ACSO, USAID, and other donors’ requirements.

Information Technology

• Supervise the installation and maintenance of information technology policies and procedures in the office.
• Oversee the updating of information technology platforms, software, and equipment.
• Miscellaneous
• Perform additional tasks as required by the supervisor and/or the Board of the organization

Contract term: Full-time Position, Fixed term contract

Number of positions: One   

Job Requirements

Required Background and Experience and Skills:

• Master’s degree in finance or other relevant field required, and a professional qualification in accounting is desired;
• A minimum of 12 years’ local non-governmental or international development experience, with 7 years experience in the management of projects funded by the U.S. Government, including experience managing finance for USAID-funded projects, or other donors;
• In-depth knowledge of USAID financial management rules and regulations;
• Demonstrated capacity and prior experience in managing the personnel, administrative and logistical functions of programs and projects;
• Demonstrated strong analytical, leadership, and interpersonal skills;
• Excellent interpersonal skills and demonstrated ability to lead and work effectively in team situations;
• Proven ability to prepare budgets and donor financial reports;
• Demonstrated capacity and prior experience in supervising others as a coach/mentor to train staff and develop financial skills of colleagues;
• Demonstrated resourcefulness in problem solving and initiative to learn new skills
• Strong knowledge of Microsoft Office applications and word processing abilities
• Excellent oral and written communication skills.

How to Apply

Only candidates meeting the required qualifications and experience are invited to send their application letter, Updated CV, credentials, and summary of relevant work experience on one page to [email protected] and [email protected] within 5 working days from the first appearance of the announcement.