Cashier / Storekeeper

Purpose of the Position 

The Cashier and Storekeeper are responsible for preparing all payment vouchers. She/he also prepares cheque payment vouchers after ensuring the availability of all appropriate source documents for payment approval and documentation. She/he provides support to the financial function of the WAE Project in all aspects of financial control. She/he will be responsible for managing Petty Cash funds and responsible for store management of WaterAid Ethiopia/Project. He/she also supports procurement processes in conformity with his role.

Cash Management:

• Performs the preparation of cash and cheque payment vouchers based on approved documents and effecting payment from petty cash and cheque payments timely
• Collecting of Cash and cheques from the staff as well as from other organizations on Cash Receipts
• Preparing cash receipts for those collections made through bank
• Making stamp paid for both cash payment and cheque payment with supporting documents
• Performing the payment of different workshop (training) payments organized by the Water Aid Ethiopia project office
• To follow up the settlement of temporary advance payments effected with suspense vouchers within seven days
• Manage cash flow - to ensure that sufficient Petty Cash Fund is maintained at the Project office for financing weekly expenditures and to request the replenishment of the fund before the balance is reduced to 15% of the float
• Being responsible for keeping all cash and financial sensitive documents such as cash receipt vouchers and others in safe custody.

Store and Fixed Asset Management:

• Providing Fuel Coupons, mobile cards & CDMA cards as per the staff's request after the approval
• To maintain sufficient stock of fast-moving office supplies and to maintain bin cards for every stock items
• Identification of Fixed Asset & labeling of Tag No for Fixed assets & updating the stock record
• To receive all purchased materials against GRN and to issue materials from store against authorized and approved GIV
• To update the Fixed Asset Register Book
• Participate in annual Inventory & Fixed Asset count for yearend for Audit purpose
• Compile and sign the court documents
• Conduct Petty cash count at the end of every month and keep records accordingly.

 Safeguarding & Safety & Security:

• Understands and puts into practice the responsibilities under Safeguarding, Child Protection and Gender policies and Code of Conduct (CoC)
• Adheres to any local security protocols that have been put in place when working in the office, traveling to the field, or undertaking project / program activities
• Immediately reports any health, safety, and security incidents or near-misses that occur on WaterAid duty to their line manager, Security Focal Point, or CD
• Behaves and acts in a manner that does not put colleagues or anyone that interacts with WaterAid in immediate danger or harm’s way.

Others:

• Review procurement documentation and/or participate in procurement committees to help give assurance to field management on compliance and accountability
• Perform additional duties as assigned to ensure the smooth running of the project office and maintain the team spirit of the finance team.

Work Relationships

• Internal: Country Director, Senior Management Team (SMT), Directors/ Heads of other units, Project Coordinators, Officers, and any other staff and consultants that may be hired in WAE for work related to this role.
• External: WAE Partners, East Africa Regional team, UK office, Government Officials – Local and National, Line Ministries, Civil Society Organisations, and other I/NNGO’s

Reports to: Finance & Admin Officer (Field Office) 

Line Manage: N/A

Grade፡ C

Job Requirements

Education and year of experience:

• College Diploma in Accounting or Technical School Diploma in Accounting, Bookkeeping or related field;
• Minimum of 4 years of relevant experience.

 Knowledge, Technical Skills, and Abilities:

• Good communication skills and appropriate knowledge of accounting
• Good skills in computer application
• Ability to act in a professional and ethical manner
• Willingness to work under pressure
• Good in teamwork
• Commitment to values and working styles of WAE.

 Personal Characteristics / Skills:

• The Cashier and Storekeeper should demonstrate competence in some or all of the following:
• Building partnership;
• Stress tolerance;
• Building commitment;
• Collaboration;
• People focus

How to Apply

Qualified and interested applicants should send their applications through www.ethiojobs.net

Women applicants are highly encouraged.

WaterAid is committed to ensuring that wherever we work in the world there is no tolerance for the abuse of power, privilege, or trust. WaterAid reinforces a culture of zero tolerance towards any form of inappropriate behavior, abuse, harassment, or exploitation of any kind. The safeguarding of our beneficiaries, staff, volunteers and anyone working on our behalf, is our top priority, and we take our responsibilities extremely seriously. All staff and volunteers are required to share in this commitment through our Global Code of Conduct. We will conduct the most appropriate pre-employment references and checks to ensure high standards are maintained.