Driver

Role Purpose

Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.

Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 100 million girls. 

In Ethiopia, Plan has more than 25 years of experience in implementing its programme. Currently PIE mainly operates in seven geographical areas; Amhara, Oromia, SNNPR, Gambella, Benishangul Gumuz, Afar, and Addis Ababa City Administration on different projects funded by different donors including sponsorship.

Plan International Ethiopia's main purpose is to seek Gender Justice for Girls, Adolescent Girls, and Young Women. We aim to help create an enabling environment where girls, adolescent girls, and young women are safe, valued, equally cared for, and have equal opportunities. PIE will contribute to the global strategy by aiming to reach directly 2.1 million Girls, Adolescent Girls and Young Women over the period of the strategy 2020-2024 and to reach an additional 6.3 million beneficiaries through its interventions.

The position holder will be responsible for the implementation of the Procurement Guidelines and Procedures of the organization. He/she fulfils this responsibility through the processing and follow-up of requisitions into purchases and tenders.

Accountabilities and Main Work Activities

• perform driving duties on the basis of a daily trip schedule, as well as upon ad-hoc request from the Supply Chain and Admin  Coordinator;

Dimensions of Role:

• Performing driving duties on the basis of daily trip schedules and co-responsible for the feasibility of the schedule and for ensuring that the agreed departure and arrival times are met.
• Reporting any problems (delays) in the schedule and ensuring that the Supply Chain and Admin  Coordinator is updated about his/her whereabouts at any time, suggesting solutions for accumulative delays and schedule disturbances when necessary.
• Responsible for the condition of the vehicle he/she is driving by performing daily, weekly and distance-driven vehicle checks to ensure good condition of the vehicles.
• Following up maintenance of vehicles in an external garage when advised to do so by the Supply Chain and Admin Coordinator.
• Ensuring the accuracy and completeness of trip records, vehicle logbooks/sheets and fuel and maintenance records; updated vehicle logbooks/sheets, trip- and fuel records at any time;
• Ensuring every day that the condition of the vehicle he/she is driving is fit for use ;
• Immediate communication to the supervisor of any deviations from schedules previously agreed, feedback about schedule feasibility and accurate estimation of travel times.

Typical Responsibilities - Key end Results of the Position:

The driving role:

• performs driving duties on the basis of a daily trip schedule, as well as upon ad-hoc request from the; Supply Chain and Admin Coordinator
• drives safely and carefully, observing the speed limits and traffic rules; takes extra caution in bad weather or if the road is in bad condition.
• follows the Vehicle Management Guidelines and ensures that all passengers do the same, especially with regard to wearing seat belts;
• immediately informs the Supply Chain and Admin Coordinator about any deviations from the schedule or changes in ETA or ETD;
• updates vehicle logbooks/sheets, trip- and fuel records and ensures that they are signed appropriately;
• makes timely requests for refuelling and performs the necessary administration;
• always carries a valid driving license while driving;
• Ensures assigned vehicles are checked every morning for operation of electrical systems, water levels, oil level, brake & clutch fluids level, and accessories are available e.g., jack, spare wheel, wheel spanner, mats, first aid kits, fire extinguishers etc
• perform daily vehicle checks according to checklist/instruction, and every week inspect assigned vehicles and accessories and fill out the inspection form
• ensures that the vehicle is in good condition and equipped with the necessary tools and safety materials as well as routinely checks the validity of insurance and next service time and promptly advice the Supply Chain and Admin Coordinator
• Maintains cleanliness of all assigned vehicles (inside and outside)
• Maintains clean personal grooming habits and be in uniform at all times.
• Ensure vehicle has adequate fuel and is fuelled at ¼ tank unless proceeding to the field and recording the quantity & km reading on the Log sheet.
• Plan ahead to meet anticipated field travel requirements e.g. fuelling, pre-field checks, travel documents, vehicle expenses, and any other documents
• Liaise and prepare well in advance in collaboration with persons travelling well ahead for packing instructions, timings etc
• Report all vehicle costs incurred while in the field to the Logistics coordinator.
• Report and make booking for routine servicing of assigned vehicles well in advance to the Supply Chain and Admin Coordinator
• Report any accidents, damages, loss of items, defecting, and incidents no matter how small or slight to the Supply Chain and Admin Coordinator on arrival or on noting them using the vehicle defect form.
• Report/communicate immediately any route changes while driving staff transport/field to the Supply Chain and Admin Coordinator due to security, bad weather and road conditions as the situation arises.
• Participate in orientation of new Transport staff and assist them in settling down.
• Give feedback on training one has attended that may be beneficial to all.
• Comply with and observe the Ethiopian Traffic Law & organization’s policies on driving at all times.
• Ensure all details on the Log sheets are filled out (date, time, km readings, fuel details), promptly collect used sheets at the end of every month or when filled up, to avoid loss or defacing.
• Attend regular meetings and actively participate in discussions.
• Measure and evaluate own performance when required and overall performance at the end of the year.
• is responsible for the correct loading and unloading of the vehicle;
• secures and guards the vehicle while outside the Country Office premises;
• Ensures that the vehicle is not on the road between 7:00 pm and 6:00 am and that all exceptions of this rule have been approved by the logistics Coordinator or his / her representative.

1. Role related to vehicle maintenance

• follows up of routine preventive maintenance on Plan Ethiopia vehicles (oil and filter changes, greasing, lubricating) and check-ups according to schedule;
• assists the Supply Chain and Admin Coordinator with the identification of spare parts and consumables used and with the correct recording of stock transactions;
• follows/checks maintenance performed by external workshops under the coordination of the Supply Chain and Admin Coordinator
• signs for works performed and materials used both internally and externally
• Updates the vehicle logbook accordingly.

2. Other tasks

• Performs any additional duties as and when requested by the Transport and Security Coordinator and/or the Logistics Manager.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understand and put into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC).
• Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
• Ensure that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

Job Requirements

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

• Completion of Secondary school education
• Valid 3rd grade or above Driver’s Licence with no history of major accidents within the last 3 years

Qualifications/Experience Essential:

• Minimum 3 years professional experience in a similar position.
• Substantial field experience in driving throughout Ethiopia

Qualifications/Experience Desirable:

• Experience in UN Or NGO environment involving in the driving activities
• Experience in remote area working set up is advantageous

Languages Required

• Fluency in English language is essential
• Knowledge of local languages is a desirable

Plan International’s Values in Practice

We are open and accountable

We create a climate of trust inside and outside the organisation by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

We strive for lasting impact

We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

We work well together

We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.

We are inclusive and empowering

We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.

How to Apply

The closing date for the application in 16 April 2022. Qualified candidates should submit the application using the link provided below:

https://jobs.plan-international.org/job-invite/43242/

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.  

More information about Plan International can be found on http://plan-international.org  

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child centered community development organization, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we as an organization, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.

Female applicants are highly encouraged to apply.