Emergency Project Coordinator

Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.

Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals and in particular the goals of gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking, and innovative individuals to lead our country's operations, driving change and delivering results that will allow us to reach our target of 100 million girls. 

In Ethiopia, Plan has more than 25 years of experience in implementing its program. Currently, PIE mainly operates in seven geographical areas; Amhara, Oromia, SNNPR, Gambella, Benishangul Gumuz, Afar, and Addis Ababa City Administration on different projects funded by different donors including sponsorship.

Plan International Ethiopia's main purpose is to seek Gender Justice for Girls, Adolescent Girls, and Young Women. We aim to help create an enabling environment where girls, adolescent girls, and young women are safe, valued, equally cared for, and have equal opportunities. PIE will contribute to the global strategy by aiming to reach directly 2.1 million Girls, Adolescent Girls, and Young Women throughout the strategy 2020-2024 and to reach an additional 6.3 million beneficiaries through its interventions.

The position holder will be responsible for all operational aspects of the humanitarian intervention and ensuring the quality and effectiveness of the Plan’s emergency response within his/her designated geographical area mainly related to three core areas: Economic Empowerment, Child Protection in Emergency, and Education projects including handling manpower and budgetary aspects of the projects. 

Accountabilities & Main Work Activities

Organize and Lead Multidisciplinary Emergency teams (25%)

• Lead a multi-disciplinary professional emergency team consisting of  (up to 15 staff) working on the project site
• Ensure emergency assessments are effectively undertaken and implement integrated emergency response, recovery, and exit strategies in close collaboration with major partners and stakeholders
• Ensure all team members clearly understand and carry out their duties following personal work plans, humanitarian principles, core values, the Code of Conduct, and SPHERE.
• Work collaboratively in close relation with the field, OPA, and concerned CO staff
• Ensure existing human resources needs are fully assessed, identified, described, and communicated, in collaboration with the field and Country Office HR Officers.
• Promote a productive work environment respectful of the Code of Conduct with zero tolerance for verbal and physical abuse or discrimination against other persons on the grounds of race, color, sex, or creed.
• Ensure all team members are fully briefed on all aspects of security, social and cultural norms, and local conditions and behavior.
• Create the conditions to ensure effective teamwork and morale are strictly observed.
• Conduct periodic performance appraisals of team members and provide timely feedback.
• Ensure logistical resources demands are fully assessed, identified, described, and communicated, in collaboration with the PA and Country Office logistic department.
• Identify training needs and work with the HR department to develop and implement relevant training plans.
• Ensure compliance with all Ethiopian government legal, contractual, labor, and statutory requirements.
• Communicate effectively on usage, procedures, and relevant communications protocols to all emergency response teams.

Managing project budget (25%)

• Lead humanitarian and rehabilitation projects in the project site, implementing donor-funded projects in Food Security Livelihoods and WASH sectors, responsible for the successful implementation of projects valued at up to USD 1,200,000 per project period.
• Coordinate effectively the development of all project implementation plans and budgets within the framework of the agreed emergency response program and strategy
• Ensure effective budget management at the field level, including correct coding of expenses and adherence to PIE financial management guidelines and donor requirements.
• Monitor periodically grant budgets with OPA and CO finance teams and comply with donor regulations.
• Provide timely support for field emergency finance teams in cash forecasts, budget follow-ups, and adherence to regulations

Project implementation coordination, monitoring, follow up and reporting(25%)

• Coordinate the designing/development of emergency response projects and ensure projects are effectively implemented, monitored/reviewed, evaluated and progress and final reports are timely compiled and shared with CO’s Project Manager and OPA for review and then submission to donor
• Ensure adequate monitoring, reporting, and acquittal of emergency response activities following donor regulations, country and national office requests, international humanitarian accountability frameworks, and relevant SPHERE standards
• Provide continuous technical and organizational support and capacity building to field teams
• Make regular visits to emergency response field sites to provide field staff support and address programmatic challenges;
• Ensure the National Project Manager, ERR Lead/Deputy lead is kept informed about assessment progress, emergency response implementation and strategies, project plans, progress reports, and other significant developments;
• Ensure different sectoral activities such as (FSL, Education, and Child Protection) are implemented in a coordinated and integrated manner;
• Ensure all project activities are conducted in accordance with the agreed work plans and proposals

Managing relationships and networking with government, partners, and other stakeholders (15%)

• Assist and advise the National Project Manager and ERR Lead with securing donor funding for emergency projects.
• Establish and maintain constructive working relationships with other NGOs, UN agencies, local government, bilateral and multilateral donors, and other principle stakeholders including the military were present if necessary.
• Ensure that the Donor and Government reporting is done and submitted on time in accordance with their reporting template and within their reporting schedule.

Conduct community need an assessment before developing projects (10%)

• Coordinate and support local-level assessments, surveys, and other studies and assist proposal development to finance projects
• Support pragmatic project design and proposal  for institutional and public funding
• Maintain ongoing surveillance of the developing humanitarian emergency and in consultation with the National Project Manager and Emergency Response and Recovery lead, adjust activities accordingly

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
• Ensures that all staff in the unit/function/department are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day-to-day work.
• Ensures that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

Job Requirements

Qualifications/ experience essential:

• MSc/BSc in Rural Development, Agriculture, Economics, Development Studies, Public Health, Hydraulic Engineering, Sociology, or other related fields is required
• At least 5+ years of relevant experience out of which 3 years on a senior level experience or demonstrated equivalent combination.
• Good managerial experience, including managing budgets

 Qualifications and experience are desirable

• Equipped with a sufficient level of  awareness on Early warning concepts; Disaster risk management practice and knowhow; food security framework; good understanding of national government policies and agro-pastoralist awareness   
• Knowledge of Plan policies and procedures, Sphere, and the Red Cross/ NGO Code of Conduct
• Knowledge of child rights programming
• Good knowledge of field level realities of humanitarian NGOs work;
• Experience in working in an agro-pastoral context and speaking Afan Oromo;  
• Knowledge of FSL, WASH, DRR, CTP, EWS, DRR, and DCM;
• Good understanding of the external operating environment including government policies, strategies, guidelines, and operating procedures in managing emergencies and disasters in the country Perform multiple, non-technical tasks with a potential need to upgrade skills in order to meet changing job conditions.

Languages required

• Fluency in the English language is essential
• Knowledge of local language is desirable

How to Apply

The closing date for the application is 27 April 2022. Qualified candidates should submit the application using the link provided below:

https://jobs.plan-international.org/job-invite/43332/

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.  

More information about Plan International can be found at http://plan-international.org  

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. The plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child-centered community development organization, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we as an organization, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.

Female applicants are highly encouraged to apply.