Operations & Logistics Officer

• Duration: One year with the possibility of extension

The Operations & Logistics Officer is a full-time position based in Addis Ababa, Ethiopia with frequent travel to program sites throughout Ethiopia. The major roles and responsibilities of the position include ensuring the overall quality, efficiency, and proactive administrative and logistical support services in the key areas of procurement of goods and services such as IT equipment, vehicle rentals as per JSI’s policies and procedures and in accordance with relevant Ethiopian government policies and procedures.

Duties and Responsibilities:

• Coordinate the supply of goods and logistics support for Wellness Pass activities, including requesting receiving, storing, transportation, customs clearance, issuing, and processing in accordance with GOE and JSI policies and procedures;
• In coordination with the technical and operation teams, develop monthly transportation plans, field monitoring plans, fleet servicing plans, etc., and ensure the plans are implemented, monitored, and reported on;
• Coordinate and provide logistics support;
• Ensure that logistics activities are integrated with technical and operational teams and that accurate and complete accounting, reporting, and internal control systems are functioning and that all relevant records are maintained;
• Proactively identify broader issues of logistical improvement areas /non-compliance and adapt systems to address challenges;
• Guide, supervise, and mentor drivers and ensure that the fleet management system is functional;
• Prepare reports on vehicle utilization, vehicle efficiency, inventory/goods movement, damages, etc., and submit them to the Finance & Administrative Manager on a regular basis;
• Develop, implement and monitor the safety and security plan; provide training to staff concerning safety and security;
• Establish and implement appropriate security standards for the compounds and offices;
• Facilitate office share agreements and ensure the office is fully functional at all times, liaising with landlord and vendors to ensure repairs and issues are followed up on time and implemented appropriately;
• Responsible for implementing JSI's Accountability Framework and Code of Conduct, and adhering to JSI's policies on fraud management;
• Perform any other tasks as assigned by the Supervisor. 

Job Requirements

Qualifications:

• University degree in Business Administration or a related field
• Experience in areas such as transport or logistics operations/management, procurement, etc.
• At least five years of progressively responsible experience in logistics, management/ operations, procurement, transport, etc.
• Knowledge of and experience with international development projects and or other international NGOs;
• Experience in managing multiple staff under her/his direct supervision;
• Basic computer skills in; word, excel, email, access, and related software required
• Must be willing for rigorous reference and background check.
• Fluency in Amharic and English is required.
• Ability to work under pressure, deal with multiple tasks, and respect deadlines.
• Able to work with minimum supervision, independently, and manage time efficiently
• Female candidates are highly encouraged to apply

How to Apply

Interested and qualified applicants should follow the below instruction and apply through the online application form no later than November 16, 2022.

1.    Fill out the online application form using this form: online application form Operations & Logistics Officer. If you don’t fill out the online application form, your application will not be considered.

2.    Submit your resume and cover letter to [email protected]

3.    You must include the name of the position you are applying for in the subject line of the email. If this is not included, your application will not be considered.

4.    Any application received after the closing date will not be considered.

5.    Application deadline: November 16, 2022.