Admin Coordinator Facilities and Maintenance

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Facilities Management

• Monitor outsources services provision of cleaning, security guard, fixed telephone maintenance, elevator maintenance, office maintenance, generator maintenance and landscaping/gardening.
• Keeping tabs on the safety and cleanliness of offices, meeting rooms, parking lots, and compound
• Develop and maintain cordial relationships with all contactors and vendors to ensure efficient facilities operations.
• Serve as liaison with vendors and contractors and ensure they comply with all federal and local building, engineering, fire, safety and environmental codes.
• Supervise contractors and vendors on maintenance work
• Supervising renovations and refurbishments at HO compound
• Ensure international staff housing and facilities are secured, functional and well managed.
• Implement procedures for handling, storing, safekeeping, and destruction of hazardous materials.
• Make sure all utility payments are made for the office and expat houses

Maintenance Management

• Coordinate and perform all work related to the maintenance of buildings, including, ventilation, air conditioning, lighting, and security and alarm system, elevator, partitions, plumbing, cleaning, gardening, cafeteria service, generator, electrical and telephone, etc.
• Maintain accurate records of all maintenance and repairs.
• Perform emergency repairs as needed.
• Develop and update the facility maintenance work order system.
• Ensure tasks assigned to vendors are completed timely and efficiently.
• Ensure timely and effective set-up, use, connectivity, and maintenance of PBX, and land line infrastructure.
• Ensure effective set-up, maintenance and fuel management of electric power backup generator

Utility and Small purchases

• Manage small purchases of good and works within petty cash threshold
• Communicate with utility companies of the country (Water, electric etc) related to service acquisition and settlement of related expenses (NO and international employees).

Team Management

• Guide and coach facilities and maintenance assistant and make sure small maintenance are done on time.
• Plan and evaluate annual performance
• Work closely with assigned supervisors of cleaning and security service providers and give guidance on a daily basis

Administration Support and documentation

• Produce monthly management report (MMR)
• Document all contractual agreements, transaction documents and record minutes of meetings during performance evaluation of service providers
• Maintain records of generator logbook and fuel management.

Job Requirements

Required Professional Experience

• Bachelor’s degree in Business Administration, or similar professional experience is required.
• Facilities management experience of 5+ years is required.
• General facility management knowledge, including maintenance methods, operating standards, and safety considerations
• The ability to conduct safety and environmental surveillance video and risk assessment
• Sharp technical mind and be capable of working with all different security camera models
• The ability to extract information from archive surveillance footage.
• Knowledge of plumbing and electric maintenance.
• Must be a self-starter who is well-organized, meticulous, and focused on customers (both internal and external).
• Negotiation and procurement experience
• The ability to manage projects.
• Ability to stay organized.
• Capacity to multitask
• Oral and written communication skills.
• Excellent interpersonal skills.
• Ability to manage time effectively
• Commitment to WVI’s aims, values and principles
• Honest and trustworthy
• Demonstrate sound work ethics

Required Education, training, license, registration, and certification

• Driving license required

Preferred Knowledge and Qualifications

Travel and/or Work Environment Requirement

• The position may require ability and willingness to travel domestically.

Language Requirements

• Effective in written and verbal communication in English and local language

Applicant Type Accepted: Local Applicants Only

How to Apply

Interested applicants should follow the below link to apply

https://worldvision.wd1.myworkdayjobs.com/WorldVisionInternational/job/Addis-Ababa-Ethiopia/Administration-Coordinator---Facilities---Maintenance_R16223?shared_id=af77606f-a142-45ee-b2c4-0deec6363187

World vision has zero tolerance towards abuse and exploitation of children and vulnerable adults. Every prospective employee, volunteer, and intern is obliged to comply by world vision’s child and adult safeguarding policy.