Procurment Officer

We want individuals who support our mission of eliminating unsafe abortion by 2030 and who work with us to build an enabling environment to increase access to safe services everywhere. We expect all team members to share our vision and commitment to achieving our mission whilst promoting equality and safeguarding the welfare of all clients and colleagues.

JOB SUMMARY

Under the supervision of the Procurement Manager, the Procurement Officer performs procurement activities from purchase request reception to offer analysis, recommendation, raising a purchase order, to effecting payment and receiving purchased goods. The incumbent may serve as a member of the purchase committee of the section.

DUTIES/TASKS

• Collects quotations from suppliers for purchasing goods, services and works adhering at all times to the organization’s purchasing rules and ensuring “value for money" by considering price, quality, back-up service, availability.
• Ensures all  necessary documents such as purchase requisition, purchase order, invoices, goods receiving note, delivery note, and other  store related document as well as any other documents and forms which are in use by MSIE are used and produced as indicated in procurement guideline
• Reviews procurement requests received from centers, Area Offices, Projects and Support Office in accordance with the plan and budget.
• Maintains hard and soft copies of all tender analysis and purchase committee recommendations and hard copies of other relevant documents particularly useful for future reference.
• Maintains and uploads procurement documents on procurement software, updates vendor roster, price list and other procurement data in accordance with MSIE standards.
• Responds adequately and timely to audit queries.
• Prepares monthly reports on local and international procurement, prepare and send weekly progress update to all concerned according to MSIE procurement standards and guidelines.
• Maintains all copies of contract agreements relating to logistics and procurement; follow up the proper implementation of these contracts; notify and advice in writing next actions at least before two months of the expiry of any such contracts.
• Ensures that purchase requests from Departments, Programme Areas/projects are filed properly and classified systematically.
• Checks and verify all purchases and relevant documents are correct in accordance with MSIE procurement guidelines before the final approval.
• Ensures that necessary procurement documents are filed and are accessible when required.
• Prepares bid analysis, follow up purchase orders, Participate in market survey and carry out other procurement activities when required or instructed by immediate supervisor.
• Performs related duties as required

Job Requirements

Education

• MA/BA in Procurement and Supplies management, Business Management

Experience

• Two/Four years of relevant 

Skills, Attitudes and Attributes

• Good Communication skill both verbal and written
• Good computer skills in MS Excel and Word;
• Highly motivated and able to work unsupervised;
• Flexible and creative approach;
• Keen to take initiative where appropriate
• Pro-choice

Number of Position: (01)

Duty Station: Support Office, Addis Ababa       

Salary:  As per MSI Ethiopia Reproductive Choice Salary Scale

How to Apply

Interested and qualified applicants should mail only their motivation letter and C.V, within ten (10) days from the date of this announcement to:

Talent Acquisition and Development Department, MSI Ethiopia Reproductive Choices through the following e-mail address: [email protected]

Due to the volume of applications, we will only contact shortlisted candidates, and we are unable to provide any feedback on unsuccessful applications.

Please mention the title of the position and workplace you applied for on the subject line of your email. 

CANDIDATES WHO DO NOT FOLLOW THESE INSTRUCTIONS WILL NOT BE CONSIDERED.

MSI ETHIOPIA REPRODUCTIVE CHOICES STRONGLY ENCOURAGE FEMALE CANDIDATES TO APPLY!