Asset Management Coordinator (re-advert)

Child Safeguarding Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

ROLE PURPOSE:

The Assets Management Coordinator is responsible to implement and roll out the E-Asset system and provide a training on the system at all levels, and ensure SCI’s property handling and administration at all levels as per the set procedures of Fixed and non-Fixed Assets management, and based on minimum standards for equipment management as well as the finance manual. He/she will also be responsible for reporting audits and project close out support management, tracking and documentations activities.

SCOPE OF ROLE:

Reports to: Head- Warehouse and Inventory Management

Staff directly reporting to this post:  None

Asset management

• Responsible for E-Asset management, training and roll out it at field office level as well
• Responsible for the overall management, tracking, maintenance and reporting of SCI’s fixed and non-fixed  assets and General Programme Equipment
• Maintain a fixed and non-fixed assets register list in line with the SCI’s asset management guideline.
• Register all new assets on asset register/E-Asset, issue each asset with tag number numbers and ensuring all required information including list of accessories, budget code details, donor and value of assets are captured in the asset register.
• Ensure assets are ready for use before dispatch to the field offices;
  • Satellite/cell phones are managed in line with polices.
  • Notify finance of any billing information
• Facilitate dispatch of assets to relevant field offices or issues to individuals as instructed and update asset register as required
• Maintain programmes Central Asset Register/E-Asset for all assets in programme updating any changes as necessary ensure authorised documentation confirming change in status is received from field offices and update asset master asset register;
• Arrange all asset services and repairs are done in a timely manner and asset records are updated.
• Organize annual asset inventory taking at all SCI office premises and guesthouses
• Ensuring that the correct documentation pertaining to identity, repair, theft, loss, disposal, and organizing a physical check of all Assets on a regular basis against their registers.
• Identify assets that are no more needed by the organization (obsolete, defective, and broken) and prepare disposal documents to be presented to the Country Director for approval.
• Regularly communicate with field offices  supply chain leads on assets sorting, tagging and registration
• With the budget holders.
• Ensure copies of asset documents are updated and reconciled with accounts department
• Produce monthly, quarter and annual reports
• Maintain and Implement an electronic  national assets tracking system to ensure adequate supporting documentation, accuracy and control over movements; ensure accurate and organized records as well as regular reporting and updating;
• Collect donation document from the donation recipient partners, support in compiling donation report and submit the report to Authority for Civil Society Organizations (ACSOs) in the time due.
• Under take properties management activities as assigned by line manager.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds suppliers accountable to deliver on their responsibilities

Ambition:

• Sets ambitious and challenging goals for themselves and takes responsibility for their own personal development
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale

Collaboration:

• Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters
• Values diversity and different people’s perspectives, able to work cross-culturally.

Creativity:

• Develops and encourages new and innovative solutions
• Cuts away bureaucracy and encourages an entrepreneurial approach

Integrity:

• Honest, encourages openness and transparency, builds trust and confidence
• Displays consistent excellent judgement

Job Requirements

QUALIFICATIONS AND EXPERIENCE

• Degree in IT, Supply Chain/Asset Management/business administration/management/Finance from recognised university/college with three years related experience, and/or Master’s Degree in IT,  business administration/management/Finance, or related subject with three years relevant experiences
• Good written and spoken English knowledge
• A good team player
• Commitment to and understanding of Save the children’s aims, values and principles
• A commitment to children’s rights and principles of equal opportunity
• Commitment to Save the Children values.
• A high level of computer literacy (word, excel, ppt etc)

How to Apply

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. 

Use the below link to apply : https://hcri.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.