Procurement Head

Purpose statement

Procurement Head is addressing all Procurement activities on the specific category assigned including, Foreign & Local sourcing, evaluating, appointing, offer negotiation, market surveying, contract managing, follow up demand forecasting, ordering, reordering, setting up ordering points, updating stock levels against demand, vendor management, engagement, development and budgetary control. Follow up of orders made to foreign suppliers, communicating with suppliers in relation to specification with foreign suppliers, be liaison staff in all aspects of quality assurance, design approval, design change and marketing requests from supplier and departments involved, report status of foreign orders, follow on Bank Forex requests, submitting PI’s, manage status of approvals against applications, keep foreign purchase documentation, follow import delivery status and coordinates with concerned in relation to bank forex approvals on the specific category assigned. Reporting on statuses on agreed frequency is a must with accurate records and data.

 Duties and Responsibilities:

• Schedule, Control & Monitor Import Category purchases ensuring lowest TCO while managing desired quality, inbound freight optimization and timing, ensuring minimum inventory levels and cash flow management with due regard to economic pressures & FX availability.
• In conjunction and coordination with the concerned parties in the supply chain department, assure getting the right kind of PIs from foreign suppliers and submit to banks for possible forex allocation.
• Schedule, Control & Monitor domestically sourced category purchases ensuring lowest TCO while managing desired quality, inbound freight optimization while selecting, developing and promoting local suppliers, developing enduring relationships ensuring JIT management controls.
• Achieves financial objectives by participating in preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
• Completes Procurement operational requirements by scheduling and assigning employees, following up on work results.
• Participate and contribute to product development activities including TCO of formulation, packaging and efficacy to the new product development committee.
• Ensure all activities related to the function comply with relevant Acts, legal demands and ethical standards.
• Participate in the company’s management team meetings, strategy, Health & Safety program, insurance/benefits committees and others as required.
• Meet targets articulated in supply chain plans, product development briefs in terms of product quality, timeliness and cost.
• Resolve quires which can come from 3rd party stack holders.
• Other duties and activities as reasonably directed by the SCM or other senior executives of the company.
• Manage Planning, sourcing and appointing of all inputs to the company which Repi acquires for its manufacturing and other needs.
• Track weekly the stock/inventory status of the Category items based on inventory policy and trigger reorder decisions.
• Liaise with inventory team and others on matters pertaining to stocks and logistics.
• Devise innovative and accepted ways to ensure minimum time that floated bids stay in the procurement cycle.
• Set a standard and follow-up efficiency towards minimum response time to demand request.
• Report on and, in consultation with others, to take appropriate action for the procurement of items and services.
• Advice Procurement Manager to take appropriate disciplinary measure on subordinates like Purchasing officers.
• Rate vendors periodically and give feedback on short coming according to vendor management SOP.
• Properly follow a systemic document management procedure by filing closed purchases orders based on requester PR and delivery source docs and transferred to finance for archiving.
• Track import delivery status and notify as deem as necessary developments, changes and faults on time.
• Sign documents of tender records and procurement process documents

Job Requirements

Qualifications

• BA Degree in Logistics and Supply Chain Management, Purchasing and Supply Chain Management, Transport Management, Business Management, Accounting or any other related field of study.
• A minimum of seven (7) years relevant experience out of which one (1) year as Procurement Head or Category Specialist or equivalent capacity preferably in FMCG industry.

Competencies:

• Problem solving Skill and Decision-Making Skills
• Job Knowledge and Procurement management
• Planning and Controlling Capability
• Cost Optimization
• Vendor Management

How to Apply

Qualified candidates who meet the above requirements can submit their CV and cover letter through this LINK by specifying the position and JOB ID in the cover letter