PROJECT MANAGER (TVET WASH)

PIN currently is seeking energetic, disciplined, responsible Project Manager

Length of Contract: Definite until December 31/2025

Project Manager

The Project Manager (PjM) will be primarily responsible for managing TVET-WASH project entitled “Promoting Employment Opportunities in the WASH sector through quality technical and vocational training in selected zones of SNNPR and Oromia.”  Overall implementation the project in collaboration with project team under the supervision of WASH Program Manager. S/he will manage the project in the widest sense of Project cycle management, responsible for the successful implementation and administration. In particular, PjM is not only responsible to attain the specific results in terms of proper quality and time of the activities, but also to ensure that all necessary administrative/financial rules related to the implementation of those activities are followed.  S/he will be responsible to provide guidance and technical oversight for ensuring quality of the project through working in strong collaboration with pertinent partners, subcontractors, government bodies, private actor experts and NGOs with close cooperation with PIN Financial and Logistic department and other staff working under the project.

 Project Manager specific tasks are:

 PROJECT MANAGEMENT

• Successful implementation of all stages of the project’s cycle, including M&E, budget and procurement management.
• Liaison with partner companies, subcontractors and fulfilling all contractual obligations,
• Adhering to PIN, government and donors’ policies.
• Internal and external reporting
• Ensure an excellent working relationship with partners, local government and communities
• Coordinate with engineers and construction supervisors for construction related activities of the project
• Provide guidance and supervision to the field-based project staff, to ensure s/he has clear objectives, understanding of the project and receive regular supervision and reviews. Also provide overall project oversight and work plan for the rest of the project team.
• Ensure the project’s financial and procurement status and progress is monitored monthly with the Finance and procurement Unit.
• Conduct in regular field- based project review meetings, and monitoring visit and provide the necessary report to the respective person.
• Facilitate PPRS (project planning and review sessions) regularly by involving project team, finance, logistics, procurement, HR units.
• Accompany and facilitate donor and government visits and provide relevant background information and materials.
• Ensure donor and PIN visibilities as per the requirements and guidelines
• Ensure the delivery of any donation or distribution of materials to beneficiaries and government in timely manner and as per PIN policy and project documents. Ensure all the necessary documentation is fulfilled
• Responsible for preparation of contracts and start the work flow in ELO, follow the workflow status
• Make sure relations with Partners are as per PIN Code of Conduct
• Make sure that the donation for the beneficiaries are delivered on time and property as Per the project document and PIN policy. Ensure all the necessary documentation is fulfilled
• Responsible on conducting project need assessment in collaboration with the relevant body.
• Meeting all project related deadlines

TEAM MANAGEMENT

• Participating on all selection procedures (senior positions to be selected in cooperation with program manager), suggestions on termination of work contracts
• Support of professional growth of the staffs, ensuring minimum staff turnover
• Ensuring the maintenance of good personal relations
• Managing and supervise the field staff attendance sheet and their per diem as per PIN Policy

OPERATION and PROCUREMENT 

• Adhere to the security rules of PIN and enforcing the security rules with the project team
• Prepare project procurement plan on time, submit purchase request and primary responsible in following up of the procurement status and ensure the delivery of materials in quality and timely manner
• Ensure the technical inspection of the procured materials are done by the respective stakeholder or technical staff.
• Make sure procured materials are with quality as stated in the specification or as per PIN standards and beneficiary/stakeholder request
• Proper processing and documentation of all tenders both in ELO and hardcopy
• Responsible for weekly car request every Thursday and make sure the vehicle is used properly and efficiently
• Responsible for preparation of stock sheet and provide to the Finance unit on time and follow the stock management procedure as per PIN policy.
• Organizing projects logistics including transport, purchasing, stocking, etc.

Others

• Understanding and adherence to PIN procurement guidelines
• Understanding and utilizing system of PIN contract and payment approvals
• Understanding the taxation system
• Other assignments corresponding to actual needs of the project, program or mission up on the request of line manager/CMT
• Substitute other related staffs during on absence while assigned by line Manager
• Understand and adherence to overall PIN code of conduct, policies, guidelines and manual
• Understand and adhere to all Donor’s and PIN’s guidelines and policies, with special focus on safeguarding and protection policies

FINANCIAL / ADMINISTRATIVE REQUIREMENTS

Binding documents

• Project document - understanding the project narrative, log frame and attachments
• Budget - monthly following the project budget utilization, avoiding under- and over expenditures
• Contract - understanding and fulfilling all contract obligations including general and specific conditions
• PIN and donor's policies

Accountability and Safeguarding including Prevention of Sexual Exploitation, Abuse and Harassment (SEAH)

• Carry out the duties in accordance with the PIN Code of Conduct and Key policies.
• Participate in training and awareness raising (CoC and KP, Safeguarding…).
• Ensure that his/her team members attend training and awareness sessions and carry out the duties in accordance with PIN Code of Conduct and Key policies.
• Ensure that due diligence and/or capacity assessments of partners include an assessment of partners’ implementation of key safeguarding and risk policies/ procedure including the prevention of SEAH.
• Create and maintain a fulfilling and protective environment.

Benefit

• Standard work schedule of 40 hours per week from Monday to Friday
• Transport Allowance
• Bank loan facilities
• 20 days of paid annual and after 5 years of work an extra paid day for every year
• Extra days of paid leaves for selected holidays
• Medical insurance, including spouse and children
• Accident insurance for all injuries during work time based on the law
• Paternity leave of extra 2 paid days above the mandatory 3 days
• Maternity leave according to the law and extra financial motherhood support
• Monthly mobile phone hybrid tariff
• PIN supports fast career growth and internal mobility
• International environment with opportunities to learn from other PIN’s country programs
• Extensive Capacity Building program, both internal and external trainings, including the Induction training
• Internal online learning opportunities, such as access to PIN’s e-learning platform and webinars
• Annual staff retreat
• Friendly and fair work environment with small collective where everyone knows each other

Job Requirements

• TVET Education, WASH, Construction technology & management, Hydraulice Engineer, Water supply Engineering, Electro mechanical engineering, Business adminsitration or other related field of studies
• At leaset five years Experience in Project planning, management, implementation, reporting, proposal writing, field monitoring, administrative & financial management, team building, coordination with government authorities (TVET, Water, Education, job creation bureaus, coordination with other stakeholders, etc.

How to Apply

• Interested applicants for the position should send their CV and Cover letter as soon as possible via the following link:   Apply to: Project Manager until May 12/2023
• Should any information needed please contact using: [email protected]
• People in Need is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need engages /is in contact with. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp People in Need Staff will undertake the appropriate level of training.
• All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.
• We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply.
• Please note: PIN does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).

 Women are strongly encouraged to apply.