Archive Specialist

Job Responsibilities

• Maintain a record of the incoming files in the company and store them properly using suitable and appropriate reference codes.
• Classify files, depending upon their content and purpose before filing
• Photocopying, scanning, labeling, sorting, and filing incoming documents
• Maintain an indexed record of the location of the files in a computer system for easy access.
• Conduct a periodic inspection of the logs of files available and eliminate or move the unwanted and old documents to other places.
• Make necessary changes in the existing file management system to match the current requirements of the company
• Place and keep up-to-date a master list of archived files
• Keep logs of paperwork for Original documents that are detached from the folder.
• Assist employees in accessing files they want in a minimal amount of time while following the procedures within file management.
• Conduct confidentiality and safety of the files and make sure that nobody is making illegal use of the information available with the company and the files are not handed to any unauthorized persons
• Tracking document movement by numbering and filing incoming and outgoing letters and other documents
• Locating and providing documents to authorized employees when needed for work purpose
• Updating document index
• Ensuring the absence of non-authorized access to company documents
• Responsible for ensuring all project documents and records are maintained;
• Perform other related tasks and functions

Job Requirements

• Advanced level of English
• Ability to multitask, prioritize, and manage time efficiently
• Minimum of 1-year Data Management or transferable skillset related experience
• BS/BA degree preferred
• Exceptional organizational skills
• Ability to drive the archive process from start to finish
• Proficient in Microsoft Office applications and Adobe Acrobat
• Ability to manage multiple priorities and to switch focus seamlessly
• Excellent communication skills and the ability to work well with others
• A commitment to meet deadlines with a keen focus on details

How to Apply

Interested and qualified applicants should apply through the email [email protected]

Please use "ARCHIVE SPECIALIST" as the mail subject line