Recruitment Coordinator

The position holder will responsible for the proper administration of staff salaries and benefits based on existing systems and processes. The candidate will perform all transactional duties dealing with employee benefits and ensure staff understands their entitlement. In addition, the job holder will work closely with the recruitment manager in ensuring a competent and committed workforce from internal and external sources is recruited and hired to achieve organizational goals and objectives. Mainly the incumbent will be responsible for keeping, and monitoring compensation databases, Employee compensation, benchmark compensation, and employee benefits.

Employee Benefits (40%)

• Conduct /lead in salary and benefits surveys to ensure competitive compensation and benefits plans for the staff.
• Updating market data and gathering data as part of robust market survey and analysis activities regarding compensation programs.
• Ensure and monitor compensation and benefits staff record e.g. medical, annual leave, salaries, GPA insurance, pension fund, provident fund, and others are handled properly.
• Assisting employees with enrolment in benefits programs such as ensuring that all new employees are registered with the pension scheme and appropriate records are created or updated with PEOSSA, insurance, PF, etc…
• Assist in salary administration programs, reviewing changes in wages and salaries for conformance to policy, incentive program calculations, and communication
• Propose insurance and medical service providers, participate in the selection of the same, review the quality and cost of the services and recommend changes accordingly.
• Provide answers and help to employees with questions related to benefits
• Informing employees of any changes to their benefits.
• Check and verify medical expense requests submitted by CO staff if the staff legal dependents are correctly registered.
• Keeping employee benefits records up to date.
• Accounting the total cost to the company of various benefits options.
• Assisting with payroll.
• Monitor that the company's benefits policy complies with laws and regulations.

Recruitment and Selection (30%)

• Update Plan Ethiopia workforce plan and forecasts that reflect the staffing status of the organization and help to locate qualified staff with an appropriate level of skills and competencies.
• Coordinate with department/unit managers to assess their respective staff needs and initiate the recruitment process as per Plan Ethiopia HR policy and the labor law of the land.
• Prepare vacancy announcements based on specific job descriptions and skill requirements proposed by the recruiting department and disseminate the announcement of job opportunities internally and externally as widely as possible through innovative ways.
• Receive job applications, coordinate with the recruitment Panel members including the recruiting manager to undertake to shortlist, and arrange assessments/interviews to are conducted within a reasonable time.
• Orient the Panel with a Plan recruitment policy and set of procedures and criteria every time the members meet for assessment/interview and ensure that the rules and regulations are strictly adhered to while selecting or rejecting candidates.
• Conduct reference checks as a means of obtaining information on strengths and weaknesses of selected candidates to strengthen the decision of the panel.
• Prepare employment minutes based on the recommendations of panel members and secure approval of the Country Director.
• Facilitate the preparation of offer letters or employment contracts, organize adequate inductions for new employees and prepare recruitment status reports on a weekly basis.

Policy and procedure (13%)

• Assist to develop and update HR policies and procedures.
• Ensure Plan policies are signed by all staff and new entrants as required.
• Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Other responsibility (13%)

• Handles and processes various documents on a timely basis and as per the Plan Ethiopia’s Human resource manual.
• Mainstream and manage the employee central/HRIS.
• Maintain all HR policies, procedures, and appropriate formats are preserved well
• Provide support in facilitating clearance for separating employee and ensuring that employee returns the ID card;
• Facilitate and check the handing over process of  leavers: Prepare Acceptance of resignation letter, Check Exit Interview and Handover note is filled and signed by the Line manager, Handle termination and retirement process and Prepare and process final payment and  work certificate
• Collate existing interview information  in a template to help drive better HR decision making
• Implement a data protection policy.
• Submit periodical report
• Perform other relevant duties and as assigned (of a similar nature of related in the interest of the organization.

Financial Responsibility (5%)

• Support the department in budget preparation, consolidation and analysis.
• Conduct market assessment to support budget preparation for employee benefit and compensation.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
• Ensures that all staff signed safeguarding policies;
• Implement Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day-to-day work.

Qualifications/ experience essential:

• Education: First Degree level or equivalent vocational study in fields such as Management, Human Resource Management, or related fields
• At least 5 years relevant experience
• Experience of International NGO or demonstrated equivalent combination
• Experience in mass and Emergency recruitment
• Excellent organizational skills
• Attention to detail
• Knowledge of data collection and analysis
• Good interpersonal skill
• Knowledge of the use of HR systems
• Knowledge of employee benefits and applicable laws.

Languages required:

• Fluency in the English language is essential
• In addition to Amharic, Knowledge of other Local Languages is a desirable

Job Requirements

Qualifications/ experience essential:

• Education: First Degree level or equivalent vocational study in fields such as Management, Human Resource Management, or related fields
• At least 6 years of relevant experience
• Experience of International NGO or demonstrated equivalent combination
• Experience in mass and Emergency recruitment
• Excellent organizational skills
• Attention to detail
• Knowledge of data collection and analysis
• Good interpersonal skill
• Knowledge of the use of HR systems
• Knowledge of employee benefits and applicable laws.

Languages required:

• Fluency in the English language is essential
• In addition to Amharic, Knowledge of other Local Languages is a desirable

Qualifications/ experience desirable:

• Certificate in statistics or related courses

How to Apply

The closing date for the application is July 25, 2022. Qualified candidates should submit their applications with the links provided below.

For internal applicants: https://performancemanager5.successfactors.eu/sf/jobreq?jobId=43707&company=PlanInt

For external applicants: https://jobs.plan-international.org/job-invite/43707/

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.

Please note that: 

• Applications and CVs written in English will be accepted and
• Shortlisted candidates will be contacted.
• We are not accepting CVs that are not sent through the indicated links.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

More information about Plan International can be found on http:// plan-international.org

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child-centered community development organization, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organization, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. Female applicants are highly encouraged to apply.